Accounts Receivable Assistant

**About Us**

At Encepta, we are a team of professionals dedicated to creating safer, more efficient infrastructure deployment in the telecommunications industry. We prioritize the well-being of our people, partners, and communities while driving innovation that enhances connectivity and quality of life. Safety is at the core of everything we do. By continuously improving processes, adopting best practices, and leveraging technology, we ensure that our operations meet the highest standards of safety and compliance. Our commitment to a safe and adaptable working environment empowers our team and customers to build networks that support progress and innovation.

Elevate your career with Encepta, where safety and innovation go hand in hand. Together, we can build a safer, more connected future.

**About the Role**

We're seeking a dynamic Canada-based Accounts Receivable Assistant to join our Finance team on a temporary basis (6 months term with possibility of extension). In this fast-paced role, you'll support our high-volume day-to-day accounting and financial operations, focusing on Accounts Receivable operations including processing 150+ monthly invoices. Together with AP Support, you will work with our accounting systems to maintain accurate financial records and ensure proper documentation. If you have a strong foundation in accounting principles, excellent organizational skills, and have a keen eye for detail, this position offers an excellent and rewarding opportunity to grow your skills and learn from the best in a class.

**Responsibilities**
- **Invoice Management**: Process sales invoices accurately and timely while managing external invoice processing platforms.
- **Documentation**: Handle Statements of Work related to invoicing and maintain accurate financial records.
- **Payment Processing**: Record customer payments promptly and manage accounts receivable effectively.
- **Client Communication**: Follow up with internal and external clients to ensure timely payments and resolve billing queries.
- **Financial Reporting**: Prepare detailed accounts receivable reports and identify areas for improvement.
- **Month-End Processes**: Support month-end and year-end closing procedures.
- **Technology & Process Improvement**: Utilize and help develop new processes using tools like Acumatica, Excel, and other accounting software.
- **Process Improvement**: Assist in the development and implementation of accounts receivable procedures and best practices to enhance efficiency and accuracy.

**Requirements**:

- **Education**: University/College/Technical School Graduate in a relevant field.
- **Experience**: 2-3 years of experience in accounting, bookkeeping, and/or office administration. Direct experience in customer invoicing using ERP systems..
- **Technical Skills**: Experience with accounting software (Acumatica, QuickBooks, or NetSuite), and 3rd party platforms (Ariba, Coupa, SAP, or Fieldglass).
- **Problem-Solving**: Ability to identify, analyze, and resolve payment, reconciliation, and expense claim issues. Strong critical thinking skills.
- **Project Management**: Strong organizational skills with the ability to prioritize tasks, manage multiple ongoing projects, and meet deadlines efficiently.
- **Technology Proficiency**: Experience with Google Suite (Gmail, Google Meet, Google Sheets, Google Drive) or equivalent Microsoft apps.
- **Attention to Detail**: Strong work ethic with emphasis on accuracy and quality in all aspects of work, particularly financial documentation.

**Nice to Haves**
- **Customer-Centric Approach**: Knowledge and experience in customer invoicing, demonstrating an understanding of client-focused financial processes.
- **Adaptable Professional**: Ability to work efficiently on time-sensitive projects with changing deliverables and priorities, while maintaining focus on results in a dynamic financial environment.
- **Collaborative Communicator**: Excellent interpersonal skills for effective communication with vendors, employees, and team members.
- **Industry Insight**: Experience working with communications or telecom companies, bringing valuable sector-specific knowledge to the role.