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HR & Payroll Coordinator

2 weeks ago

Oakville, Canada IDEMIA Full time

Overview:
IDEMIA is the global leader in identity and security. Our mission is to create a safe and simple future where identity verification is indisputable, and only you can assert your identity. We are a distributed company leveraging the latest technologies to deliver world-class products in the private and public sectors of finance, telecom, identity, security, retail, sports entertainment, commercial, government, and IoT. We use a variety of technologies and approaches to deliver quality product and services to government agencies and technology companies. IDEMIA is a made up of a group of 14,000 diverse people from different nationalities, speaking over 20 different languages. Together, our solutions impact the everyday lives of citizens and nations. In this ever-changing world, protecting your identity is paramount. Join the team that is ensuring one person
- one identity.

**Responsibilities**:

- Bi-weekly payroll processing for 75+ employees
- Process commission to be paid out periodically
- Review all hourly timesheets are accurate and correct
- Review all new hire packages are completed correctly and enter new employee information into HRIS system
- Create and maintain employee files
- Process termination pay and complete ROEs
- Follow up with employees on Health and Safety certifications
- Administer group benefits and review group benefit deductions are accurate (Life, LTD & AD&D)
- Disability claims management
- Source deduction (EHT, CPP, EI, WSIB, CSSNT) remittances
- Act a point of contact for employees regarding payroll Maintain HR/Payroll policies and procedures (and document properly)
- Deliver new hire orientation sessions
- Support HR cycle campaigns; objectives & development, performance reviews, variable pay, & merit increases
- Manager internal HR/Payroll communications
- Provide support to the Finance and Operations team
- Schedule & coordinate employee background checks & security clearances
- Review & process business expense reimbursements
- Provide administrative support for Corporate travel booking tool
- Reporting on HR & Payroll data
- Vendor management - brokers and service providers

Qualifications:

- Between 3-5 years’ experience in payroll (ADP WFN essential) plus group benefits administration including group retirement plans; ; RRSP, DPSP, and/or Pensions
- Between 2-3 years’ HR experience in a corporate environment
- Payroll Certification
- Bilingual (French Speaking) an asset
- Advanced knowledge and familiarity of related payroll and provincial employment legislation for AB, BC, NS, ON, PEI, & QC
- Strong organization skills and a capacity for working autonomously
- Exercise full discretion and confidentiality with information in an ethical and professional manner
- Must be successful in qualifying for and maintaining any security clearance requirements
- Ability to physically work in the Corporate office the majority of working days
- Completion of accredited college/university program