Promotional Products Executive Admin Assistant
1 week ago
We are seeking a proactive and highly adaptable Executive Assistant to support our CEO in managing a diverse and fast-paced workload. This is a dynamic position for someone who is ready to handle a variety of responsibilities—from administrative tasks to hands-on sales and warehouse operations. You will be the go-to person to ensure the CEO’s directives and goals are achieved efficiently.
**Key Responsibilities**
- Prepare PowerPoint presentations (PK presentations) and other sales materials as needed.
- Drive sales activities, including door-to-door sales efforts.
- Schedule, coordinate, and confirm appointments and meetings.
- Assist with taking customer phone calls and providing exemplary service.
- Assemble products and assist in organization and optimization of the warehouse.
- Stay open and willing to learn new skills such as printing techniques (full training provided).
- Ensure the CEO’s instructions and priorities are followed through accurately and promptly, often dealing with fast-changing priorities.
- Maintain confidentiality and act with discretion at all times.
- Handle various tasks as assigned to support overall business objectives.
**Requirements**:
- Languages: English, Mandarin and French (optional).
- Bachelor's degree in Business Administration, Marketing, or related field preferred.
- Strong project management skills with the ability to manage multiple projects simultaneously.
- Excellent communication and interpersonal skills, with the ability to communicate effectively with clients, suppliers, and internal teams.
- Proficiency in Microsoft Office, especially MS Excel, and experience with production management software.
- Strong attention to detail and organizational skills.
- Ability to work independently and as part of a team in a fast-paced environment.
- Comfortable with hands-on tasks such as product assembly and warehouse organization.
- Previous experience in sales, administration, or operations is a plus, but not mandatory.
- Eagerness to learn new skills and take on any challenge that arises.
Pay: From $17.50 per hour
**Benefits**:
- Casual dress
- Company events
- Flexible schedule
Work Location: In person
Expected start date: 2025-08-13
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