Executive Assistant

We offer more than a job, we offer a career

We support our employees to shape their career by encouraging continuing education and investing in training and development.
We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding.
We inspire people to do what they are passionate about by believing in integrity, respect and recognition of diversity and community support.
We are a dynamic team where entrepreneurship, innovation and collaboration are at the core of our values.
We offer competitive salaries and a multitude of benefits starting day one including generous medical and dental coverage, telemedicine, employee and family assistance program, and retirement and savings programs.
We recognize the importance of work life balance with our hybrid work program, wellness allowance, and year-round social activities and events.

We are looking for an Executive Assistant in our Vancouver Office

As a member of the Western region, you will perform a variety of confidential tasks to support the Executive Team (Executive Vice President, Western Region, VP Performance Solutions, and SVP Operations).

If you're looking for a dynamic work environment, keep reading

Your day as an Executive Assistant

Develop and maintain effective and strategic relationships as a representative for the Executive Vice-President (EVP), including with senior executives
Complete a broad wide range of administrative tasks for the leaders, including leading active calendars, arranging corporate travel, and managing expenses
Effectively communicate with a range of internal stakeholders, demonstrating strong interpersonal skills and professionalism
Support the Western Region with organizing strategic team and client meetings, including catering, agendas, and minute taking
Proactively follow-up with the Western Executive Committee (WEC) to ensure goals are being met and actions are being pursued through completion
Collaborate with internal stakeholder to refine and enhance written materials, ensuring accuracy, clarity, and adherence to established guidelines through meticulous document editing and proofreading
Produce high quality presentations, projects, and special assignments based on instructions from WEC
Maintain electronic diary for Executive Vice President and Executive Team
Building effective relationships with all members of the team and playing a meaningful role in the maintenance of team culture
Maintain financial records of sponsorships, legal fees, and corporate credit cards and ensure timely payment of invoices through coordination with the Finance Team
Enhance operational efficiencies where needed
Liaise with EAs and staff in other offices, regions, and national executive level to coordinate meetings, scheduling, and distribution of information
Preparation of documents, financial reports, board presentations and other sensitive information

2-3 years insurance related experience
Level 2 license is an asset
Maintenance of licensing requirements/continuing education
Strong verbal and written communication skills
Ability to work well independently, as part of a team and with others throughout the organization
Good knowledge of Microsoft Word, Outlook, EPIC, Excel, PowerPoint
Ability to work with high volume accounts, in a fast paced environment
Effective time management/organizational skills
Client focused and service oriented
Energetic and flexible
Mature, positive attitude
Detail oriented

Who we are

Founded in 1987 by Barry F. Lorenzetti, BFL CANADA is one of the largest employee-owned and operated Risk Management, Insurance Brokerage, and Employee Benefits consulting services firms in North America. The firm has a team of over 1300 professionals located in 26 cities across the country. BFL CANADA is a founding Partner of Lockton Global LLP, a partnership of independent insurance brokers who provide Risk Management, Insurance and Benefits Consulting services in over 140 countries around the world.

Here at BFL our employees have the freedom to demonstrate their own creativity, leadership and entrepreneurship because we strongly believe in them. We are a national collaborative team that thrives in a fast-paced environment.

Office information

Our Vancouver office is situated in Coal Harbour, half a block from the world renowned Seawall. Employees often enjoy activities along the Seawall during their lunch break with Stanley Park being close by. Our office is easily accessible for employees by car and public transit and there are bike storage lockers in our building.

**Let's stay in touch**: follow us on LinkedIn to get privileged access to our activities and see our other job opportunities.

BFL CANADA is an equal opportunity employer.

Offers of employment at BFL CANADA are conditional upon satisfactory results of background verifications.

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