Accounting & Admin Assistant

1 week ago

Nisku, Canada CSM Pump Services Ltd. Full time

Here at CSM Pump Services Ltd, we believe that our dedicated team, strong core values, and commitment to excellence make us a great place to grow your career. We take pride in fostering a supportive work environment where each team member plays a vital role in our success.

We are currently looking for a full-time _**Accounting & Administrative Assistant**_ to join our team at our _**3325 11 Street, Nisku, AB location**_.

Schedule is Monday to Friday: 8:00 AM - 4:30 PM

**Position Summary**

Reporting to the General Manager, the Accounting & Administrative Assistant plays a dual role in supporting both our front office and financial operations. This individual is the first point of contact for visitors and callers and plays a critical role in accounts payable, invoice processing, vendor relations, and general office administration.

**Key Responsibilities**

**Administrative & Reception Duties**
- Greet visitors and manage incoming calls professionally and courteously.
- Maintain a clean and organized front desk/reception area.
- Handle incoming and outgoing mail and courier packages.
- Order and manage inventory of office and stationery supplies.
- Provide general administrative support including data entry, filing, and scanning.
- Assist with light project coordination, meeting reminders, and tracking action items.
- Run weekly sales order reports and follow up on job status with relevant staff.

**Accounting Support**
- Match receipts to credit card statements and prepare expense summaries.
- Maintain accurate vendor records and manage updates in QuickBooks.
- Scan and attach financial documents to digital files for recordkeeping.
- Support the preparation of shop billables and job profitability reports.
- Reconcile vendor statements and flag discrepancies for resolution.
- Assist with coverage during staff vacations and absences.
- Perform other accounting duties as needed under the direction of the Corporate Controller.

**Qualifications**

**Education & Experience**
- Diploma or degree in Accounting, Finance, or a related field, or equivalent experience.
- Minimum 2 years of experience in accounts payable, accounts receivable, or similar roles.
- At least 1 year of receptionist or front office experience.

**Technical Skills**
- Proficiency in QuickBooks (Enterprise or Online).
- Strong knowledge of Microsoft Office (Excel, Word, PowerPoint).

**Personal Attributes**
- Strong attention to detail and high accuracy in data entry.
- Excellent organizational and time-management skills.
- Clear and professional communication skills.
- Ability to handle confidential information with integrity.
- Self-motivated and capable of working independently.

**Job Types**: Full-time, Permanent

Pay: From $22.00 per hour

Expected hours: 40 per week

Additional pay:

- Overtime pay

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Nisku, AB T9E 1K7: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Accounting: 2 years (required)

Work Location: In person

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