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Accounts Payable Associate

2 weeks ago

Toronto, Canada BioPharma Services Inc. Full time

**The role**:
The Accounts Payable Associate is responsible to ensure that all vendors are paid accurately and on-time, while providing financial accounting administrative support.
The desired individual will have experience with Intact/Sage Accounting and possess strong organizational and time management skills. They also take initiative, prioritize tasks, and can meet deadlines in a fast-paced environment with mínimal supervision.
This position will report to the Financial Controller.

**Duties and Responsibilities**:

- Process invoices and expense reports.
- Processing and printing of cheques on a weekly basis.
- Manage AP inbox, responding to vendor inquiries as needed.
- Responsible for entering online bank payments for approval by the authorized personnel.
- Responsible for ensuring each bank account is reconciled at least weekly.
- Responsible for ensuring petty cash records are maintained and reconciled.
- Responsible for holding and accounting of office petty cash.
- Monthly credit card reconciliations.
- Monthly supplier reconciliations.
- Monthly intercompany reconciliations.
- Online filing of all invoices and supporting documentation.
- Adhere to the month end close timetable, ensuring timely completion of all analysis and
reconciliations.
- Provide data upon request to support forecasts/budgets, cost tracking, monitoring, and
controls.
- Assist with the year end audit and tax process.
- Assist with ad-hoc requests for information and analysis regular and ad-hoc information
requirements.
- Ensure compliance with all internal processes and suggest ways to continually improve.
- Work effectively in a team environment which encourages a culture of support and
continuous improvement.
- Contribute to the new system implementation.
- To be the holiday cover for the accountant (Accounts Receivable).
- Other duties as assigned.

**Qualifications**:

- Either a qualified accountant with relevant experience or qualified by experience in a
similar role with 2+ years’ experience.
- Experienced user of a Financial ERP System.
- Diligent, methodical, and accurate
- Proven track record of having worked in challenging environments.
- Be a team player, supporting other members of the Finance function to ensure success as
a group.
- Excellent excel skills.
- Sound verbal and written communication skills.