Accounts Receivable/payable

4 days ago

Toronto, Canada The Hazelton Hotel Full time

The Hazelton Hotel Toronto is comprised of 77 suites in a limestone building that has been designed to set the standard for five-star hotels in Canada. Located in the heart of fashionable Yorkville, guests will be steps away from the luxury shops of Bloor Street, and many of the country's finest art galleries, world-class museums and theatres. The oversized accommodations are designed by internationally renowned designers Yabu Pushelberg and feature the latest in technology and communication.

**Responsibilities**:

- Responsible for the billing of approved group and transient accounts with the appropriate supporting documentation.
- Responsible to take deposits on all group bookings.
- Check and maintain groups pre-authorization on daily basis.
- Post guest adjustments and miscellaneous payment accurately.
- Handle all guest billing issues and disputes, including credit card initial inquiries and charge backs.
- Prepare A/R City ledger billings promptly and accurately with required supporting documentation.
- Post cheques/payments to the city ledger on a daily basis. Follows up on any payments that are over or short of the invoiced amount.
- Maintain monthly parking (incl. Where I Parc), tenants and house accounts.
- Maintain an approved up-to-date vendor/supplier database on the accounts payable system.
- Obtain approval for invoices from the appropriate department heads prior to processing the invoices on the accounts payable system.
- Verify invoices to check the unit of issue, unit price, quantity, extension, and applicable federal, provincial, and state taxes against the hotel BirchStreet purchase order and receiving advice.
- Input approved invoices accurately into the accounts payable system for payment as well maintaining current files for purchase orders, approved orders and pending ones.
- Ensure proper and timely payment of vendor invoices according to vendor terms and hotel’s cash availability.
- Reconcile vendor and credit card statements regularly to ensure that all liabilities have been recorded and met.
- Print and submit cheques with supporting documentation to the Director of Finance and the General Manager for their signatures.
- Maintain cleared cheques in Accpac and Opera.
- Cash reconciliation, general cashier duties and bank deposits.
- Process TACS (Travel Agency Commission Settlement) monthly.
- Conduct and maintain inventory checks.
- Administrate Givex (gift card platform).

**Qualifications**
- Minimum 2 years working experience in a Hotel/Hospitality accounting environment in a similar position.
- Professional designation or acceptable University degree in Accounting or Industry related Certificate, a strong asset.
- Excellent administrative, interpersonal, organizational, written and verbal communication skills.
- Familiarity with operating systems and software including ACCPAC, Micros Opera, Point of Sale Software and Microsoft Office XP.
- Must be eligible to work in Canada.
- Our people are what makes us different. At The Hazelton Hotel, we are committed to workplace diversity and inclusion within our organization, therefore, we encourage all qualified persons from all backgrounds to apply. Accommodations are available, upon request, to all applicants with disabilities throughout our hiring process. _

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- Tuition reimbursement
- Vision care

Work Location: In person

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