Accounts Receivable

The Royal College of Dental Surgeons of Ontario (RCDSO) is a leader in health care regulation. As the governing body for more than 11,000 dentists in Ontario, our mission is to act in the public interest by putting patients first. We are committed to transparency, accessibility, openness and fairness in all our work.

Bring your excellent accounting skills and initiative to our team as an Accounts Receivable & Accounts Payable Coordinator within our Finance and Administration department.

The Finance and Administration department prepares the College’s budget in collaboration with the Finance, Audit and Risk Committee. They also handle the College’s investments and funds, and costs associated with the College’s Professional Liability Program, among many other duties.

You will be responsible for providing financial, administrative, and clerical services to ensure effective, efficient, and accurate financial data and administrative operations. The position is responsible for processing revenue, cash/banking information, accounts receivable and payable transactions, and generating payments to vendors/payees. You will also make recommendations for process improvements in accounts receivable and payable.

You have strong accounting/clerical experience, take initiative, work independently, and bring projects to successful completion. You are extremely organized, reliable, and adapt well to change in a fast-paced environment.

What can I expect to do in this role?

**Reporting to the Director, Finance, you will**:

- Perform day-to-day processing of financial transactions to ensure that finances are maintained in an effective, up-to-date and accurate manner
- Main Activities:

- Professional Liability Program (PLP):

- Ensure accounts payable invoices are accurate, properly coded and authorized for payment
- Perform transaction processing related to accounts payable
- Complete weekly EFT (electronic funds transfer) batches to pay vendors, cheque run batches when required, and correspond with vendors as required
- Act as liaison between PLP and Finance to resolve discrepancies related to invoices, obtain approvals and other documentation as needed
- Complete general journal entries to record transactions paid directly through the Reinsurance Company
- Accounts Receivable:

- Complete reconciliations and input/post entries for all payments processed by various departments via the online merchant portal
- Complete reconciliations and post online payments collected and processed through the membership portal during renewal cycles
- Act as a liaison between Finance and other College departments to process payments and invoices that require further documentation, etc.
- Bank Reconciliations:

- Complete bank reconciliations bimonthly for the general account
- Other:

- Record all transactions processed directly through the bank, including pre-authorized payments (PAPs for various vendors), corporate credit cards, etc.
- Assist in year-end preparation and ensure all transactions are recorded and accrued appropriately
- Maintain an up-to-date knowledge of the College’s accounts payable and receivable system and ensures all procedures are in place before processing for payment
- Participate in College or department meetings regarding accounts receivable and payable policies and procedures
- Ensure completeness and accuracy of all accounts receivable and accounts payable databases and electronic files, including monthly, periodic and annual reconciliation of control accounts
- Make recommendations for continual process improvements and ensures that procedures and policies are documented and up-to-date
- Exercise friendly customer service skills with internal employees and external customers and vendors
- Assist during the annual audit
- Prepare ad hoc reports as requested
- Provide backup support to the rest of the finance team, specifically with general accounts payable transactions

What skills and background do I need?
- Completion of a two to three-year community college program and/or equivalent related accounting experience
- Three to five years of previous accounts receivable/payable experience
- High level of accuracy
- Excellent customer service and communication skills to effectively engage with internal & external stakeholders regarding outstanding accounts in a professional manner
- Timely resolution of billing and collection issues, using effective investigation skills
- Proficiency in Microsoft Office suite (Word, Excel, etc.)
- Great Plains experience is an asset

Compensation and Total Rewards
- Base annual hiring salary starting at $55,842; pro-rated for the duration of the contract, commensurate with experience
- Paid vacation and sick days (pro-rated for the duration of the contract)
- Job and/or career-related learning and development opportunities
- Shortened Fridays between July 1st and September 1st as well as a shorter workday before long weekends throughout the remainder of the year
- Onsit