Executive Administrative Assistant

We are a leading financial services provider committed to making decisions easier and lives better for our customers and colleagues around the world. From our environmental initiatives to our community investments, we lead with values throughout our business. To help us stand out, we help you step up, because when colleagues are healthy, respected and meaningfully challenged, we all thrive. Discover how you can grow your career, make impact and drive real change with our Winning Team today.

**Working Arrangement**

Hybrid

**The Opportunity**

Manulife is seeking an Executive Assistant who is highly motivated to support Chief Legal Counsels who are responsible for legal advisory support for Individual Insurance & Affinity, Group Benefits,, Global Privacy & Cybersecurity and Distribution.

This individual will provide administrative and operational support and must interact seamlessly with various members of the Canada Law legal team as well as Executive Assistants for leaders of related functional and business groups.

This individual will report to the Chief Counsel, Individual Insurance, Affinity & Canada Law.

**Accountabilities**:
You will provide administrative support, including
- coordinate sophisticated scheduling and calendar management for Chief Counsels, often in a fast-paced environment
- draft, review and send routine and other communications, as required
- organize and prepare for meetings, including gathering documents and attend to logistics of meetings
- act as a point of contact and prioritize matters of attention, when necessary
- coordinate travel and accommodation arrangements
- prepare, reconcile, and submit expenses
- organize team communications and plan events; assist in the preparation and distribution of meeting agendas and materials
- act as a department records specialist for Canada Law
- provide administrative support for related legal team members, as needed
- prepare documents, reports, tables, and charts
- use knowledge of company/department operations to answer routine inquiries
- maintain confidential and sensitive information
- maintain office supplies and equipment

**Additional Responsibilities**:

- draft content of legal documentation under the supervision of a Chief Counsel, as needed
- prepare contract and other legal summaries, as needed
- assist with contract and other legal management as needed (e.g., supervising deadlines and outstanding matters)

**Job Requirements**:

- a team player capable of cultivating productive working relationships across Manulife
- resourceful, willing to adapt to changes and eager to tackle new challenges
- excellent problem solving and analytical skills
- sound judgment and ability to prioritize, work independently and take initiative
- excellent communication, editing and proofreading skills
- excellent organization and time management skills
- experience as an executive assistant or similar role preferred

**What can we offer**:

- A competitive salary and benefits packages.
- A growth trajectory that extends upward and outward, encouraging pursuit of passions and learning new skills
- A focus on growing career pathways.
- Flexible work policies and strong work-life balance. Professional development and leadership opportunities.

**Our commitment**:

- Values-first culture
We lead with our Values every day and bring them to life together.
- Boundless opportunity
We build opportunities to learn and grow at every career stage.
- Continuous innovation
We invite you to help redefine the future of financial services.
- Delivering the promise of Diversity, Equity and Inclusion
We foster an inclusive work environment where everyone thrives.
- Championing Corporate Citizenship
We build a business that benefits all collaborators and has a positive social and environmental impact.

LI-Hybrid

**About Manulife and John Hancock**

Manulife Financial Corporation is a leading international financial services group that helps people make their decisions easier and lives better. With our global headquarters in Toronto, Canada, we operate as Manulife across our offices in Asia, Canada, and Europe, and primarily as John Hancock in the United States. We provide financial advice, insurance, and wealth and asset management solutions for individuals, groups and institutions. At the end of 2022, we had more than 40,000 employees, over 116,000 agents, and thousands of distribution partners, serving over 34 million customers. At the end of 2022, we had $1.3 trillion (US$1.0 trillion) in assets under management and administration, including total invested assets of $0.4 trillion (US $0.3 trillion), and segregated funds net assets of $0.3 trillion (US$0.3 trillion). We trade as ‘MFC’ on the Toronto, New York, and the Philippine stock exchanges, and under ‘945’ in Hong Kong.

**Manulife is an Equal Opportunity Employer**

**Salary & Benefits**

The annual base salary for this role is listed below.

**Primary Location**

Waterloo, Ontario

**Salary