Executive Assistant
2 days ago
**Part-Time Executive Assistant**
BioEquity Clinical Network & _Transformation Counselling - Kitchener-Waterloo & Online_
We are seeking a detail-oriented and highly organized **Part-Time Executive Assistant** to support our clinical operations and administrative needs. This role is perfect for someone who enjoys variety, thrives in a fast-paced environment, and is eager to contribute to a mission-driven mental health practice.
**Hours & Pay**:
- $22/hour
- Robust bonus program
- Flexible part-time schedule
**Key Responsibilities**:
- **Clinical Administration**:
- Update JaneApp schedules, costs, and session details
- Process direct billing payments and follow up with clients for overdue balances or direct billing requests
- Assist with onboarding new therapists and staff
- Send NDAs and other documentation to partners and prospective clients
- Submitting and updating direct billing registration requirements
- **Website & Online Presence**:
- Update our Squarespace and Webflow websites as needed
- Update and create directory listings
- **Client & Partner Communication**:
- Provide timely, professional communication with clients, therapists, and partners
- **On-Site Support**:
- Assist with in-person needs at our local Kitchener-Waterloo locations on an as-needed basis
- **General Support**:
- Tackle a variety of administrative and operational tasks to support the team’s needs
**Qualifications**:
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Comfortable learning and using tools like JaneApp, Squarespace, Webflow, and basic billing systems
- Able to manage multiple priorities and meet deadlines
- Professional, friendly, and resourceful
- Experience in healthcare or mental health administration is an asset but not required
**Job Type**: Part-time
Pay: From $22.00 per hour
Expected hours: 25 per week
Work Location: Hybrid remote in Waterloo, ON N2J 1N8
Application deadline: 2025-09-15
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