Executive Assistant

2 days ago


Waterloo, Canada Transformation Counselling Full time

**Part-Time Executive Assistant**
BioEquity Clinical Network & _Transformation Counselling - Kitchener-Waterloo & Online_

We are seeking a detail-oriented and highly organized **Part-Time Executive Assistant** to support our clinical operations and administrative needs. This role is perfect for someone who enjoys variety, thrives in a fast-paced environment, and is eager to contribute to a mission-driven mental health practice.

**Hours & Pay**:

- $22/hour
- Robust bonus program
- Flexible part-time schedule

**Key Responsibilities**:

- **Clinical Administration**:

- Update JaneApp schedules, costs, and session details
- Process direct billing payments and follow up with clients for overdue balances or direct billing requests
- Assist with onboarding new therapists and staff
- Send NDAs and other documentation to partners and prospective clients
- Submitting and updating direct billing registration requirements
- **Website & Online Presence**:

- Update our Squarespace and Webflow websites as needed
- Update and create directory listings
- **Client & Partner Communication**:

- Provide timely, professional communication with clients, therapists, and partners
- **On-Site Support**:

- Assist with in-person needs at our local Kitchener-Waterloo locations on an as-needed basis
- **General Support**:

- Tackle a variety of administrative and operational tasks to support the team’s needs

**Qualifications**:

- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Comfortable learning and using tools like JaneApp, Squarespace, Webflow, and basic billing systems
- Able to manage multiple priorities and meet deadlines
- Professional, friendly, and resourceful
- Experience in healthcare or mental health administration is an asset but not required

**Job Type**: Part-time

Pay: From $22.00 per hour

Expected hours: 25 per week

Work Location: Hybrid remote in Waterloo, ON N2J 1N8

Application deadline: 2025-09-15


  • Executive Assistant

    2 days ago


    Waterloo, Canada University of Waterloo Full time

    Overview: The Executive Assistant provides logístical and administrative support to the Chief Financial Officer (CFO) and the Directors of Finance (collectively, the Finance Senior Leadership team). The Executive Assistant is responsible for the day-to-day administrative office management activities of Finance. This position supports Finance through...

  • Executive Assistant

    2 days ago


    Waterloo, Canada Venuiti Full time

    **Executive Assistant - Waterloo, ON** **On-site, Permanent, Full-Time** **Canadian Citizen Required** **Position Overview**: **Key Responsibilities**: - Provide high-level administrative support to the CEO, ensuring smooth day-to-day operations. - Handle phone communications with a pleasant, professional tone, including making multiple outbound calls. -...

  • Executive Assistant

    7 days ago


    Waterloo, Canada RIVERSIDE MILLWORK GROUP INC Full time

    Are you ready for change, challenge, and opportunity? Whether you're looking to launch your career or grow an existing one, Riverside Millwork Group is the type of company that supports its employees no matter where they are in life or their career. Riverside Millwork Group is a forward-thinking group of companies built upon a solid foundation of values...

  • Executive Assistant

    3 weeks ago


    Waterloo, Canada Bond Global Full time

    About our client: Our client is a high growth organization in the renewable energy sector, headquartered in Waterloo, Ontario. They design and deliver large scale clean energy projects across North America. The environment is professional, collaborative and fast paced, with a strong focus on practical problem solving and continuous improvement. About the...

  • Executive Assistant

    6 minutes ago


    Waterloo, Ontario, Canada Bond Global Full time

    About our client:Our client is a high growth organization in the renewable energy sector, headquartered in Waterloo, Ontario. They design and deliver large scale clean energy projects across North America. The environment is professional, collaborative and fast paced, with a strong focus on practical problem solving and continuous improvement.About the...

  • Executive Assistant

    2 days ago


    Waterloo, Canada University of Waterloo Full time

    Overview: The position provides executive-level support of logistics, correspondence, and finances. The incumbent oversees the Chair Appointments process along with day-to-day office management. In addition, the incumbent works collaboratively with GSPA staff to provide a broad range of administrative, scheduling, and technical support to the...

  • Executive Assistant

    2 days ago


    Waterloo, Canada University of Waterloo Full time

    Overview: This position is responsible for supporting the Dean, processing legal documents, acting as secretary to the Dean’s Advisory Committee on Health and Well-being, supporting the Indigenous Knowledge Keeper and coordinating multiple administrative needs of the faculty. Event management for Indigenous and health and wellbeing initiatives is also a...

  • Executive Assistant

    2 weeks ago


    Waterloo, Canada GHD Full time

    **At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.** That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring...


  • Waterloo, Canada University of Waterloo Full time

    At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of...

  • Executive Assistant

    1 week ago


    Kitchener-Waterloo, Canada Mayk Ideas Full time

    Mayk Ideas is a marketing and growth advisory consultancy, providing firm, brand and talent strategies and execution capabilities that impact revenue, brand visibility and equity, talent perception, M&A and succession. We serve challenger brands and industries ranging from financial and professional services, technology, and impact sectors. **What you...