Administrative Support Specialist

1 week ago

Orillia, Canada Helping Hands Orillia Full time

**Reports to**: Systems, Process, and Integration Specialist

**Location**: Orillia Main Office

**Job Summary**

**Key Responsibilities**:

- Basic IT, Systems, and Tablet Support: Provide initial troubleshooting and support for front-line staff, including tablets and other office systems.
- Phone Systems Management: Oversee the management and maintenance of the office phone systems.
- Digital Form Creation: Design and create digital forms for various office needs.
- Supplies and Inventory Tracking: Track and maintain office supplies and inventory, ensuring shelves are stocked as needed.
- Mask Fit Testing: Conduct N95 mask fit testing for staff to ensure compliance with safety standards.
- Staff Audits for IPAC Compliance: Perform regular audits to ensure staff comply with -Infection Prevention and Control (IPAC) standards.
- Event Management: Assist in the planning and execution of office events, including training sessions and client meetings.
- Photo and Media Support: Provide photographic and media support at events, including taking photos and managing media assets.
- Asset Tagging and Management: Oversee the tagging and management of office assets.
- Front Desk Coverage: Provide backup coverage for front desk operations when needed.
- Training Event Support: Assist in organizing and supporting training events for staff.
- Grocery Orders: Handle grocery orders for client site locations, the office and as needed, ensuring timely and accurate delivery.
- Additional Responsibilities: Undertake any additional tasks or responsibilities as required to support the efficient operation of the office and meet organizational goals.

**Qualifications**:

- Previous experience in an administrative support role, preferably in a multi-faceted environment.
- Strong organizational and multitasking skills.
- Basic IT troubleshooting skills.
- Excellent communication skills, both verbal and written.
- Ability to work independently and as part of a team.
- Proficiency in digital form creation software.
- Experience with inventory tracking and management.
- Attention to detail and a commitment to compliance and safety standards.

**Working Conditions**:
**_ Other considerations_**
- Due to the changing nature of the Organization’s role and relationship with funders, the duties and responsibilities of this position may change, from time to time, necessitating the delegation of other related duties within the Organization._
- This position is created and maintained within the Organization through program funding through the Government of Ontario. The continuation of this position within the Organization is dependent on continued funding through the Government of Ontario._
- Helping Hands is an equal opportunity employer. We are committed to fostering an inclusive, diverse, equitable, and accessible workplace. We believe that a variety of perspectives and backgrounds enrich our team and drive innovation. We welcome applicants from all walks of life and are dedicated to creating an environment where everyone can thrive and contribute to our mission_

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