Administrative Assistant

Imagine a world where entrepreneurs and their businesses can focus on making a positive impact on the world we live in. Where they can do their work using great technology, supported by great people, that simply works the way it’s supposed to **_That’s what we do, and we need your help._** For over 28 years, Expera IT has worked with hundreds of small and medium sized businesses helping them with their technology needs so they can thrive, grow, and achieve their vision. You can learn more about Expera Information Technology and Vincent Fung's work here: **Why Join Us?** This is not your typical office job. Our passionately engaged team of A-players is beyond awesome We’re an energetic, fun, focused, and effective group who thrives on big challenges. We have a strong culture of freedom, responsibility, and innovation that fosters minds who wish to experience personal and professional growth on another level. Our culture is fast-paced and we consider our work our “art,” striving for excellence in everything we do. We’re also super proud of the fact that we were recently named one of Canada’s Top 50 Best Managed IT Companies and a Top Growing Company 7 years in a row **Why Else?** We offer an extensive benefits package for all full-time employees, including medical, dental, vision and more. What’s that you say? You want a day off on your birthday? Consider it done We're looking for smart, forward-thinking problem solvers to join our team, this means plenty of growth potential and opportunities for you, that’s right, YOU If inside you're saying, "Hell Yeah" please continue...Our Administrative Assistant position will be a key role in the future success of our organization. We are building the foundation to support massive growth and impact. There are exciting opportunities to help truly make a difference in our company and build a team to help drive our vision forward of helping entrepreneurs build successful high-growth businesses that will shape the world. **_Ok, now on to the serious stuff..._** Expera is looking for an Administrative Assistant who will play a crucial role in supporting the Expera Leadership group and maintaining our Calgary office by handling a variety of office administrative tasks. This position requires a highly organized, detail-oriented individual with strong communication skills and the ability to multitask in a fast-paced environment. **Key Responsibilities** **Office Administration** - Manage daily office operations, ensuring a smooth and efficient workflow. - Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing orders, and verifying receipt of supplies. - Coordinate maintenance of office equipment and facilities, including liaising with vendors, service providers and building management. - Organize and maintain physical and digital filing systems, ensuring documents are properly filed and easily accessible. - Prepare and distribute correspondence, memos, and reports as directed by the leadership team. - Assist in the scheduling and coordination of meetings, including preparing agendas, booking meeting rooms, and arranging catering as needed. **Communication and Coordination** - Facilitate communication within the leadership team and across departments to ensure alignment and efficient workflow. - Coordinate travel arrangements for team members, including booking flights, accommodations, parking and transportation. - Assist in the planning and execution of company events, such as team-building activities, training sessions, and conferences. **Data Management** - Maintain and update the leadership group’s calendars, ensuring all appointments and deadlines are accurately recorded. - Collect, compile, and analyze data for reports and presentations, providing insights and recommendations to support decision-making. - Ensure confidentiality and security of sensitive information and documents. **Qualifications and Skills** - Proven experience as an administrative assistant or in a similar role. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. - Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines. - Strong written and verbal communication skills, with attention to detail and accuracy. - Ability to work independently and as part of a team, demonstrating a proactive and flexible approach to tasks. - High level of discretion and confidentiality when handling sensitive information. - Strong problem-solving skills and the ability to adapt to changing priorities and demands. **Education** - High school diploma or equivalent; additional qualifications in office administration or related field are a plus. **Work Environment** - Full-time position, typically 40 hours per week, with occasional overtime as required. - Office-based role working out of our Calgary office. - Opportuni