Procurement & Facilities Administrator

Who We Are
As a publicly funded, non-profit organization, Legal Aid Alberta provides affordable legal services in family law, domestic violence, child welfare, immigration, and youth and adult criminal defense. We are Alberta-wide, with 300 staff and 1,200 private practice lawyers helping people overcome their legal challenges in more than 75 communities across the province.

Legal Aid Alberta is seeking to fill a full time temporary (12 months), Procurement & Facilities Administrator in our downtown Edmonton office. This position will appeal to an individual that likes to take initiative, is client focused and is exceptionally strong in delivering high-quality results.

Who You Are

Working at Legal Aid Alberta means you care about people and empathize with their situation. You have excellent communication skills especially in tough situations. You’re computer-savvy and more organized than anyone you know. Fast-paced work environments give you a rush and you’re always up for a challenge. You love learning new things, solving problems, and can adapt to change quickly. You care deeply about the success of our team and our organization.

**Job Description**:
Reporting to the Manager, Procurement & Facilities, some of the key responsibilities include:

- Enter purchase-request data for purchases from $10,000 and for non-Procurement card supported merchants.
- Support tendering and RFx competitions for better value of Legal Aid Alberta (LAA) spend.
- Maintain and organize all contract and purchasing documents.
- Assist in issuing purchase orders for new or extended contracts.
- Coordinate receiving function for the Procurement and Facilities team.
- Maintain master vendor and contract list. Identify opportunities to improve pricing or other commercial terms.
- Work with the Communications department to maintain appropriate signage for all LAA buildings throughout the province.
- Keep updated records of all leases, sub-leases, leaseholders’ improvements, maintenance and warranties of assets and equipment.
- Administer building access cards, keys and parking throughout the organization.
- Coordinate and track facility work orders and suppliers.
- Administer maintenance/testing/inspection programs for of items like fire extinguishers, emergency lighting, and hot water heaters.
- Respond to inquiries regarding procurement, enterprising planning and facilities process from internal clients and vendors in line with management’s directions.
- Coordinate and liaise with regular facility service vendors i.e. Shred-it, maintenance, security system.
- Assist with the coordination of space and office moves.
- Maintain and assist with physical and electronic record retention.
- Compile and maintain internal audit results and reports for the internal audit team.
- Provide support to external auditors, consultants or other assurance providers as required.
- Other duties as directed by the Manager, Procurement and Facilities.

**Qualifications**:
**Education and Experience**:

- Post secondary education in a relevant field - Acceptable combination of education and experience will be considered.
- 1-2 years' experience with purchasing and/or facilities coordination required.

**Knowledge and Skills**:

- Health and safety requirements with respect to physical buildings.
- Facility administration
- Computer literacy, including MS Office (Word, Excel, PowerPoint and SharePoint), Visio, and Adobe.
- Strong written and verbal communications skills.
- Accuracy and attention to detail.
- Excellent organizational and time management skills.
- Demonstrated ability to work well under pressure.
- A positive, “can-do” attitude with client focused approach.
- Demonstrated commitment to continuous improvement.
- Strong initiative and action orientated with a sense of urgency to get things completed.
- Ability to:

- Deal with clients, suppliers, roster lawyers and coworkers in a positive, professional and confidential manner.
- Adapt to changing environments.
- Maximize use of available technology.
- Handle multiple assignments and changing priorities effectively and efficiently with mínimal supervision.
- Find, gather, collect, and analyse information or data for the purpose of supporting or making recommendations.

What We Offer

Perks of working with us
- Salary: Starting at $3,269.00/month
- RRSP employer contribution
- Health and dental benefits
- Health and wellness accounts
- Employee assistance program
- Team environment
- Christmas Closure

How to Apply

**Requirements**: