Part Time Administrative Support

2 weeks ago

Barrie, Canada Admin Assistant - Crane Tech Services Barrie Full time

The leader in Equipment Inspections in the Barrie area requires an experienced professional to assist and maintain admin support to a growing company and busy office. This position will be a Part time Admin Support This means you will be an integrated role with customer management, office organization and direct customer contact.

**Job brief**

We are looking for a driven, detail oriented, organized and competent Admin Assistant to provide personalized administrative support in a timely manner with effectiveness. You will work directly with the office manager of the company and manage tasks based on her direction and duties. You could be dealing with customer concerns, answering phones, greeting walk-in traffic, managing paperwork, filing, special project assignment and other admin related duties.

Responsibilities and Duties (not limited to);
- Could act as one of the points of contact between the office manager and internal/external clients
- Handling requests and queries appropriately
- Maintaining diary, arrange meetings and appointments and provide reminders
- Making job arrangements if necessary
- Taking dictation and minutes and accurately enter data
- Producing invoices, product information and potential ordering of supplies
- Developing and carrying out an efficient documentation and filing system
- Handling owner’s/office managers requests and queries appropriately
- Assisting book keeper with any paperwork and details she requires
- Invoicing customers, following up on accounts receivables and potentially assisting owner/bookkeeper on accounts payable.

**Requirements**:

- You have proven experience as an executive administrative assistant, admin assistant or in other secretarial position
- You have full comprehension of office management systems and procedures
- You have excellent knowledge of MS Office
- You are proficient in English
- You have exemplary planning and time management skills
- You are detail oriented
- You have the drive to learn and want to learn a new industry
- You have the ability to multitask and prioritize daily workload
- You have a high level verbal and written communications skills
- You are uphold discretion and confidentiality
- Punctuality is your middle name
- You have a positive mindset, are a go-getter and self-starter.
- You have a passion for what you do and like to have fun while getting things done.
- You are courteous to our customers and to your teammates.
- You have flexibility during the day with your schedule for this job position
- You have a high School degree; additional qualification as personal assistant would be considered an advantage
- You have a clean drivers abstract and have your own car
- Additional experience with safety inspection documentation, crane knowledge and crane safety would be considered an advantage.

This position is starting at 10 hours a week and potentially increasing hours from there. There is a possibility that the contract could become permanent and full time.

**Please no phone calls or in person resume drop offs.**

**Job Types**: Part-time, Fixed term contract

**Salary**: $18.00-$20.00 per hour

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Barrie, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Licence/Certification:

- Driver's License (required)

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