Real Estate Transaction Coordinator

1 week ago

Greater Sudbury, Canada Royal LePage Full time

**Job Title**: Real Estate Trades Coordinator

**Location**: Sudbury, Ontario

**Job Type**: Full-Time (9am-5pm)

**About Us**:
At Royal LePage, we pride ourselves on delivering exceptional client experiences from listing to closing. Our dynamic team is seeking a detail-oriented and highly organized **Real Estate Trades Coordinator** to manage the administrative side of real estate transactions, ensuring smooth and timely closings.

**Position Overview**:
The **Real Estate Trades Coordinator** will oversee all documentation and deadlines related to real estate transactions from accepted offer to closing. This role requires excellent communication skills, strong attention to detail, and the ability to coordinate between clients, agents, lawyers, mortgage brokers, and other parties involved.

**Key Responsibilities**:

- Manage all real estate transactions from acceptance of offer to final closing
- Review purchase and sale agreements for accuracy and compliance
- Input, track, and maintain transaction details in CRM and brokerage systems (LoneWolf, MLS, TransactionDesk)
- Communicate with clients, agents, lawyers, lenders, and cooperating brokerages to ensure all conditions, deadlines, and requirements are met
- Prepare and submit necessary documents to the brokerage for compliance
- Monitor deposit receipts, trust account records, and closing packages
- Coordinate commission disbursement and ensure accurate payment processing
- Maintain organized transaction files (digital and physical) for compliance audits
- Provide administrative support to agents and management as required

**Qualifications**:

- Previous experience in real estate administration, conveyancing, or as a trades coordinator preferred
- **Knowledge of or familiarity with Lone Wolf** (or similar real estate transaction software) required
- Strong understanding of real estate contracts, forms, and transaction processes
- Proficiency with Microsoft Office Suite
- Excellent organizational skills and ability to manage multiple deadlines
- Strong written and verbal communication skills
- Detail-oriented with a high level of accuracy
- Ability to work independently and as part of a team

**A background in real estate is highly recommended to ensure a strong understanding of transaction flow and industry practices**

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Benefits**:

- Company events
- On-site parking
- Store discount

Work Location: In person

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