Part Time Administrator

2 days ago

Saskatoon, Canada Vangool Wellness Full time

Job Description: Part-time Administration at a growing Physiotherapy and Wellness Clinic. Evenings Tues-Thurs, Monday and/or Friday Daytime and holiday coverage as needed. (12-15hr/week).

Vangool Wellness is 50% Indigenous owned and creating opportunities and positions for individuals who identify as Indigenous at every level of our business is a high priority. Our current services include: physiotherapy, massage therapy, clinical counseling, and yoga/wellness programming.

RESPONSIBILITIES:

- Support and manage social media accounts and content.
- Open and close Vangool Wellness Clinic as required.
- Provide childcare support during our postpartum Physioyoga classes.
- Maintain a daily schedule for multiple practitioners.
- Answer and respond to telephone calls with professionalism Review clinic supplies and notify the office manager as needed. Maintain petty cash.
- Perform other duties as assigned by clinicians.
- Specifically for Client Management: Greet and welcome patients and visitors.
- Check in patients for appointments including verifying and updating patient information.
- Ensuring they have completed the necessary intake forms.
- Schedule upcoming appointments for clients.
- Communicate with medical offices to request x-rays and medical imaging.
- Follow up with clients regarding replies from insurance companies and outstanding payments. Collect payments from clients.
- Scan and fax client documents Accounts Receivable Management: Follow up with insurance claims not paid by claim filed Share in daily/weekly cleaning duties of clinic and laundry.

QUALIFICATIONS:

- Experienced receptionist and/or extensive interpersonal skills and history of working independently and with a team.
- Proficient computer skills.
- Experience with Canva design and social media scheduling.
- Ability to provide excellent customer service.
- An understanding of the importance of teamwork
- Ability to multitask and prioritize at one time with ease
- Capacity to work with little supervision.
- Quick learner and thinker Criminal
- Record check is required prior to hiring

**Job Types**: Part-time, Permanent, Casual
Part-time hours: 15 per week

**Salary**: $18.00-$20.00 per hour

**Benefits**:

- Flexible schedule

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Evening shift

Ability to commute/relocate:

- Saskatoon, SK: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

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