Directors Administrative Assistant

**Job Information**

Job Requisition ID: 66372
Ministry: Education
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: February 4, 2025
Classification: Administrative Support 5

**Salary**: $1,913.27 - $2,342.49 ($49,936 - $61,138/ year)

Through safe and caring schools for all students, Alberta’s government is making life better by investing in education - one of the most important investments we can make in our future. The Ministry has the following responsibilities: develop curriculum and set standards; evaluate curriculum and assess outcomes; teacher development and certification; support students with diverse learning needs; fund and support school boards; First Nations, Métis and Inuit and Francophone education; and oversees basic education policy and regulations.

**Role Responsibilities**:
Reporting to the Director of Learner Supports. The position will provide a range of senior level administrative support functions to ensure the effective functioning of the Learner Supports Branch.

This position is responsible for performing a lead role to coordinate the delivery of administrative support services to the Director.

The role of Director’s Admin Assistant performs the following tasks and responsibilities:

- Provides confidential administrative assistance and support to the Director.
- Leads the coordination of assigning and tracking AR requests / Alberta Connects / Ministerial Calls / Direct Replies assigned to the business unit.
- Assists with preparing meeting materials, for the Director which may include making travel arrangements, and preparing expense claims for the Director and branch staff, as required.
- Assigning the action requests to unit leaders for completion and tracking return in accordance with set timelines.
- Assists the Director by researching files to gather relevant information to coordinate a response on a specific topic. This may include consulting with the Executive Director's office regarding outstanding issues to update and provide information, as required.
- Organizes meetings and activities including booking facilities, arranging hosting, sending invitations, preparing handout materials and binders, recording proceedings of meetings, and providing follow-up as necessary.
- Tracks and reports on branch budget expenditure financials, including accrued liabilities and forecasting future branch expenditures.
- Leads the search of relevant files and electronic systems for relevant information for Freedom of Information and Protection of Privacy requests and report on same to Executive Directors office. This position is responsible for the administrative support for Business Continuity planning and response.Please

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
**Systems Thinking**:

- Reviews priorities and current activities of the branch; tracking Action Requests, gathering data, observing patterns and summarizing them.

**Creative Problem Solving** - Facilitates the creation of a work environment for generating and finding newer ideas to solve existing and potential problems.

**Drive for Results** - Facilitates the creation of plans and strategies based in previous experience and works in collaboration with other stakeholder groups to meet and exceed expectations.

**Agility** - Possesses an ability to create an adaptable environment and overcome barriers through proactive and flexible approach to work.

**Qualifications**:
High school diploma and three years of related experience.

Equivalency:
Directly related education or experience considered on the basis of:

- 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education.**Assets**:

- Working knowledge of related Acts, Regulations, polices and an in depth knowledge of the Education Act and Freedom of Information and Protection of Privacy Act.
- Comprehensive and in-depth knowledge of student information and services.
- Working knowledge of the Microsoft office suite skills MS Office (Excel, PowerPoint, Word), Adobe Acrobat, Internet, ARTs, 1GX, etc.
- Excellent consultation and interpersonal skills.
- Excellent oral and written communication skills. Works independently and takes initiative.Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to

**Notes**:
This is (1) permanent, full-time position working 36.25 hours per week, Monday to Friday.

**What we offer**:

- Working for the Alberta Public Service
- Public Service Pension Plan (PSPP)
- Alberta Public Service Benefit Information
- Professional learning