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Office Assistant

2 weeks ago

Kingston, Canada ECM Full time

**Job Summary**:
ECM is looking for a motivated and organized **Office Assistant** to join our growing team in Kingston. This is an excellent opportunity for someone starting their career in office administration who enjoys working in a supportive and fast-paced environment. You’ll assist with day-to-day office tasks, help keep things running smoothly, and learn valuable skills in reporting, invoicing, scheduling, and customer service.

**Key Responsibilities**:

- Provide general administrative support to the office team.
- Answer phones, greet customers, and schedule service appointments.
- Help prepare and organize reports, files, and customer information.
- Assist with creating and reviewing invoices and tracking payments.
- Support office organization, supply management, and basic data entry.
- Communicate with technicians and customers in a professional manner.

**What We’re Looking For**:

- Strong attention to detail and organization.
- Friendly, positive attitude and good communication skills.
- Comfortable using Microsoft Office, Google Workspace, or similar software.
- Willingness to learn new systems such as Jobber or QuickBooks.
- Ability to multitask and work well as part of a team.

**Requirements**:

- High school diploma or equivalent (post-secondary education in Office or Business Administration is an asset).

**What We Offer**:

- Competitive starting wage based on experience.
- On-the-job training and opportunities for growth.
- Friendly, team-oriented environment.
- Monday-Friday schedule (daytime hours).

**About ECM Heating & Cooling**:
ECM is a locally owned HVAC company serving the Kingston area. Built on integrity and driven by passion, we take pride in providing reliable service and creating a positive workplace for our team.

**Job Type**: Part-time

Pay: $18.00-$20.00 per hour

Expected hours: 20 per week

**Benefits**:

- Flexible schedule
- On-site parking

Work Location: In person