Deputy Office Manager

1 week ago

Toronto, Canada Marketing Automation Canada Full time

We are looking to fill the role of a Deputy Office Manager to support our Office & HR Manager day-to-day Administrative and Recruitment tasks and be their right-hand person.

ABOUT THE ROLE:
Responsibilities for this position would include:
ADMINISTRATION
- Assisting the Office & HR Manager in the performance of their duties including office operations, and the maintenance of equipments and systems
- Preparing weekly, monthly, and ad-hoc reports
- Assisting with reviewing and sending monthly client invoices
- Assisting with accounts receivable, receivable insurance claims
- Assisting the team with sending client contracts and estimates, using our digital signing tool
- Maintaining inventory of office supplies and equipment, and ensuring kitchenettes, workstations and meeting rooms are in working condition
- Maintaining documents and records in appropriate files
- Assisting with any computer purchase needs, software purchase needs
- Coordinating meetings, conferences and travel arrangements as needed
- Organizing and running team social events both virtual and in-person
- Providing other support functions needed by team members as they arise

RECRUITMENT
- Liaising with Office & HR Manager and department heads to develop an understanding of business objectives and corresponding staffing needs.
- Effectively prioritize different roles and ensure that time to fill vacancies are measured and optimized.
- Seeking out new opportunities to promote careers at Marketing Automation Canada while still leveraging our existing job posting boards.
- Assisting with the onboarding and offboarding of employees
- 2+ years experience in Office Management
- In depth understanding of office management procedures
- Experience in recruitment and talent acquisition
- Possess a strong ethic to ensure consistency, equality and objectivity in the recruitment process.
- Any analytical mind with problem-solving skills
- Excellent organization and multitasking abilities
- Amazing attention to detail.
- Good written and verbal communication skills
- Computer literacy and proficiency in G-Suites
- Be a self starter who doesn't require much oversight
- Be able to work in a variety of digital tools

What we offer:

- Competitive Salary
- Growth opportunities
- Benefits and vacation
- Work-Life balance

**Job Types**: Full-time, Permanent

**Location**:

- Toronto, ON (required)

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