Administrative Clerk

1 week ago

Chilliwack, Canada Chilliwack Museum and Archives Full time

**Job Title: Administrative Clerk**
**Reports to**:Executive Director
**Status**:Part-Time; Temporary
**Start Date**: ASAP
**Hours**:Variable; approximately 22.5 hours per week
**Salary**: $21/hour
**Closing Date**: September 13, 2024

**Summary of Position**:
The Administrative Clerk position is responsible for providing a wide range of administrative support functions at the Chilliwack Museum and Archives. This position requires a high degree of organization and approachability as the position deals directly with our membership, volunteers, and the community on a daily basis.

**Duties & Responsibilities**:
2. Performs record management duties including setting up and maintaining office filing system; assembles files, assigns file numbers, prepares file folders, distributes and files documents and files;
3. Orders office and janitorial supplies and maintains an inventory of supplies; performs basic janitorial duties such as ensuring the kitchen area is tidy and bathrooms are stocked;
4. Arranges for equipment/building service or repairs as required;
5. Receives, records, sorts and distributes incoming and outgoing mail, internal correspondence and courier documents; signs for receipt of packages and shipments;
6. Operates standard office equipment such as security cameras and photocopiers and carries out minor maintenance such as loading paper, removing paper jams and changing toner cartridges;
7. Provides gift shop/front desk coverage as required which includes greeting visitors, providing information about the Museum and current exhibitions, answering questions, and operating the POS System;
8. assists with the set-up and take-down of rentals and events, and ensures that the rental/event item inventory is organized;
8. Other duties as assigned by the Executive Director.

**Qualifications & Skills**:
1. High School Diploma, courses in Office Administration an asset;
2. 1-year experience in an office support role, or proven experience and capacity to thrive in such a role;
3. Superior computer skills using Windows and Office;
4. Excellent interpersonal and communication skills marked by professionalism, teamwork, and courtesy;
5. Able to work with mínimal supervision; works well independently and as a team; flexible;
6. Strong organizational and time management skills.

We look forward to reviewing all applicants, however, only those selected for an interview will be contacted.

**Job Types**: Part-time, Fixed term contract
Contract length: 3 months

Pay: $21.00 per hour

Expected hours: 22.5 per week

**Education**:

- Secondary School (preferred)

Work Location: In person

Application deadline: 2024-09-13

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