Human Resources

Human Resources and Payroll Administrator - Job
Description

Title

Human Resources and Payroll Administrator

Reports To

Manager of Human Resources

Summary

The Human Resources and Payroll Administrator is responsible for managing the day-to-day human resources and payroll functions within the organization. This role involves ensuring accurate and timely processing of payroll, maintaining employee records, administering employee benefits programs, and providing support for various HR initiatives. A strong attention to detail, excellent organizational skills and a comprehensive understanding of payroll and HR will be necessary in this role.

Company Values

**TRUST** means we will trust each other to be accountable for our actions. We accept the consequences of our actions and inactions. We realize we are not perfect. When we err, we will admit our error and learn from it.

**RESPECT** means we will respect the dignity of each other, our clients, our suppliers and everyone we come in contact with.

**INTEGRITY** means that as a corporation and as individuals we will always do what is right. If we have to ask ourselves the question, “is this right”, we already know the answer.

**PROFESSIONALISM** means we will conduct ourselves in a professional manner in all of our dealings, so that as members of the Kilmarnock team we can always be proud of the way we conduct ourselves with everyone inside and outside the company.

Job Duties

Payroll Processing
- Verify employee time in company ERP system
- Process payroll in a timely manner within current accounting system
- Ensure compliance with applicable employment laws and company policies

Employee Data Management
- Maintain accurate and confidential employee records
- Enter new hires into the system and process any terminations including completion of

ROE
- Manage employee information, including personal details, job titles, and salary changes

Benefits Administration
- Administer employee benefits programs
- Coordinate benefit enrollment, changes, and terminations
- Respond to employee inquiries regarding benefits and assist with issue resolution
- Collaborate with benefit providers to ensure accurate and timely processing of benefits

Compliance and Reporting
- Stay updated on labor laws, tax regulations, and other relevant employment legislation
- Ensure compliance with payroll-related legal and regulatory requirements
- Prepare and submit government reports, such as tax filings and employment documentation

HR Support and Coordination
- Assist with HR-related tasks, including recruitment, performance management, employee relations, and training initiatives, as required
- Collaborate with other departments, such as Finance and IT, to resolve payroll system issues and implement process improvements

**Requirements**:

- Diploma or certificate in Human Resources or equivalent experience
- Proven experience in payroll processing and administration
- Ability to handle confidential information with discretion
- Excellent organizational and time management skills
- Ability to communicate effectively with internal staff and work in a team focused environment
- Solid understanding of employment laws, tax regulations and HR best practices
- Computer literacy, including effective working skills of Microsoft Office software and Simply

Accounting
- Ability to build and maintain lasting relationships with other departments, key business partners, and employees

Working Conditions
- Some travel required.
- Overtime as required.

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Work Location: In person