Administrative Assistant

4 days ago

Vancouver, Canada Morguard Full time

**PURPOSE**

The Property Operations Assistant, Retail is accountable to the Director, Retail Property Management for providing administrative and operational support to the Retail Property Management and Retail Leasing teams in Western Canada to ensure the achievement of departmental goals and the smooth execution of daily functions.

**DUTIES AND RESPONSIBILITIES**
- **Administrative Support**
Performs general clerical and administrative duties including photocopying, scanning, mail and courier handling, and maintaining department stationery supplies. Handles leasing inquiry calls and directs them to the appropriate Director.
- **Documentation and Knowledge Management**
Creates, proofreads, formats, and distributes business correspondence and formal documentation. Sets up and maintains documentation systems, supports communication through up-to-date mailing lists, and manages document archiving and retrieval. Assembles monthly sales reports, MMR leasing activity fact sheets, credit checks, and Disclosure Forms.
- **Data and Platform Maintenance**
Maintains and updates various department tracking systems including service and consultant contracts, BC disclosure logs, leasing client contacts, and retail center contact information.
- **Financial Administration**
Codes invoices, prepares purchase orders, and liaises with Accounts Payable to ensure timely and accurate payment processing in line with company policies.
- **Travel Coordination**
Coordinates travel arrangements for four Directors, including booking flights, hotels, and scheduling meetings.
- **Conference and Event Support**
Organizes logistics for the annual ICSC Whistler conference, including registration, accommodations, booth setup, giveaways, and leasing meeting arrangements. Supports coordination for the National Retail Operations Conference and Retail Operations Managers Conference as needed.
- **Expense Management and Seasonal Activities**
Prepares and uploads monthly expense reports for all four Directors. Manages seasonal initiatives including updating the Christmas card list, distributing gifts to retail centers, planning internal holiday competitions, willingness to join the Social Committee, Heath and Safety Committee and serve as a First Aid Officer

Any other job-related duties and/or projects that may be assigned.

**Skills, Knowledge and Qualifications**
- Strong communication skills
- both verbal and written
- Excellent organizational skills
- Intermediate to advanced practical knowledge of MS Office Applications and Outlook
- Solid knowledge of Adobe Acrobat
- Exposure to YARDI is an asset
- Administrative, analytical and review skills experience
- A combination of relevant education and property management administrative experience, preferably in a shopping center or retail environment

Morguard is a fully integrated real estate company. We own, manage and invest in high-quality, well-located, geographically diversified assets across North America. We have built our business with strong leadership and a proven management platform that have generated substantial, risk-adjusted returns - and significant long-term growth. With more than 40 years of experience and a dynamic team of 1,500 professionals, our commitment is to realize the potential of real estate through value creation and operational excellence.

  • Administrative Assistant

    4 days ago

    Vancouver, Canada Acara Solutions Full time

    Our client in the rail industry is seeking an Administrative Assistant to join their Vancouver team. - **Purpose of the job**:_ - Under broad supervision of the Site Manager, performs managerial work to assist in the administration and coordination of all activities; _ - This includes supporting the management team and executes administrative tasks with...

  • Administrative Assistant

    6 hours ago

    Vancouver, British Columbia, Canada Makkar & Associates Full time

    Company DescriptionMakkar & Associates is an established accounting firm located in Vancouver, British Columbia, Canada. The company offers a range of accounting and financial services to support individuals and businesses in achieving their financial goals. Known for fostering a professional and collaborative environment, Makkar & Associates is dedicated to...

  • Administrative Assistant

    6 days ago

    Vancouver, Canada SONATA DESIGN Full time

    We are looking for a responsible, creative, and self-motivated Administrative Assistant and Marketing team coordinator to perform a variety of administrative and marketing tasks. Duties of the Administrative Assistant include providing support to our CEO, General Manager, Accounting supervisor, and Marketing team and assisting in daily office needs alongside...

  • Administrative Assistant

    2 weeks ago

    Vancouver, Canada Canuck Place Children's Hospice Full time

    **Administrative Assistant** **Location**:Granville Office and Vancouver Hospice **Reporting to**:Administration Manager & Clinical Program Assistant **Job status**:Permanent, full-time 1.0 FTE (75 hours bi-weekly) **Compensation**:$50,000 - $53,000 - We want our staff to “thrive” not just survive, so Canuck Place is committed to living our values of...

  • Administrative Assistant

    4 days ago

    Vancouver, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...

  • Administrative Assistant

    2 weeks ago

    Vancouver, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...

  • Administrative Assistant

    2 weeks ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 3 (Gr6) Job Title Administrative Assistant Department Operations | Indian Residential School History and Dialogue Centre Compensation Range $4,449.00 - $4,676.00 CAD Monthly Posting End Date June 17, 2025 Note: Applications will be accepted until 11:59...

  • Administrative Assistant

    3 days ago

    Vancouver, Canada The Tandem Team Full time

    Our client VGH & UBC Hospital Foundation is looking to hire an Administrative Assistant to join their amazing team. Please view the job description from **VGH & UBC Hospital Foundation **below for more information about this exciting role! **Who We Are** VGH & UBC Hospital Foundation is Vancouver Coastal Health's primary philanthropic partner, raising...

  • Administrative Assistant

    2 weeks ago

    Vancouver, Canada BC Cancer Full time

    **Administrative Assistant** **Job Summary**: In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this...

  • Administrative Assistant

    4 days ago

    Vancouver, British Columbia, Canada Altin Engineering LTD Full time

    Company DescriptionAltin Engineering LTD is headquartered in North Vancouver, British Columbia, Canada, with its office located at North Vancoucer. The company is known for its dedication to delivering high-quality engineering and real estate development solutions. With a focus on excellence and precision, Altin Engineering LTD caters to a diverse range of...