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Administrative Assistant

2 weeks ago

Toronto, Canada Sunnybrook Health Sciences Centre Full time

We currently have a **Regular Full-Time** opportunity for an **Administration Assistant **in our **Occupational Health and Safety Clinic** at our **Bayview** campus.

**Summary of Duti**es**
- Act as primary contact for Occupational Health & Safety Department
- Triages patients and phone calls to determine urgency/sensitivity of issues and respond according to established guidelines
- Maintain confidential medical records and documents for all SHSC, ACMS, ICES, etc.
- Act as administrative assistant for department and OHS Physician.
- Track and maintain inventory of medical supplies, purchases, leases, equipment, stationery, laundry, subscriptions, and daily log sheets.
- Receive, sort, and redirect mail, faxes, courier - review to ensure it is forwarded to responsible area
- Coordinates the booking process for new employee health reviews and the creation of departmental electronic & paper files for new employees.
- Assist Occupational Health staff with maintenance of routine reports, forms, data and collection tools as directed.
- Receives, reviews and prioritizes complaints, hazard reports and incident investigations for the Safety and Nursing staff.
- Participates in the maintenance of the departmental intranet website
- Regularly files employee records

**Qualifications**
- Post-secondary Medical Secretary Certificate required or combination of post-secondary education with significant related medical secretarial experience
- Demonstrated ability to work collaboratively in a team environment
- Significant recent related administrative assistant experience in a clinical/medical setting
- Demonstrated proficiency with data entry and medical terminology required
- Demonstrated excellent written and oral communication skills
- Superior time management, organizational skills, accuracy and attention to detail required
- Proficient with MS Excel, Word, and Outlook required. Familiarity with Parklane an asset

Human Resources
Sunnybrook Health Sciences Centre

Sunnybrook Health Sciences Centre is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please indicate this in your cover letter.

Sunnybrook Health Sciences Centre is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to: visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification of ideas.

Please be advised that in order to be eligible for employment at Sunnybrook, all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series); **AND** have received the final dose of the COVID-19 vaccine at least 14 days ago. Medical exemptions or any other kind of requested exemption based upon the Hospital’s obligations pursuant to the Ontario Human Rights Code will be considered on a case-by-case basis.