Receptionist/legal Assistant

3 days ago

Toronto, Canada Howard C. Cohen and Associates Full time

Howard C. Cohen and Associates is a law firm in downtown Toronto dealing with criminal and civil litigation. We are looking to hire a receptionist/legal assistant, to assist our lawyers and provide support in the overall running of the office.

We are seeking an individual who is reliable, passionate about what they do and who can provide a high caliber level of service to our office and our clients.

**Main Duties and Responsibilities**:

- Answer all incoming calls, and respond to caller's inquiries in a positive, professional manner
- Redirect calls as appropriate and take clear, concise messages when required
- Greet and assist all clients and visitors
- Take care of internal mail and to stamp and deliver external mail
- Prepare mail/packages and arrange courier pick up
- Arrange schedules and bookings
- Order supplies as needed
- Correspond with and liaise between the lawyers, other staff, and clients
- Review and proofread outgoing documents and correspondence
- Organize workflow and initiate follow-up action in a timely manner to meet multiple deadlines
- File and maintain electronic and paper documentation using office filing system and procedures
- Legal research as required
- Administrative work on an ongoing basis or as needed
- Willing and eager to work collaboratively and individually
- Make court appearances as required

**Qualifications**:

- Previous experience as a paralegal or legal assistant is an asset but not required
- Designations are preferred but not required.
- Proficiency with PC Law and billing procedures is an asset

**Knowledge and Skills**:

- Proficiency with PC Law and billing procedures is an asset
- Strong client service focus and interpersonal skills
- Positive attitude with commitment to supporting a team
- Excellent verbal and written communication in English
- Ability to organize, multitask and work under pressure in a fast-paced environment
- Strong attention to detail
- High level of technical competency and skills including Microsoft Office (Outlook, Word, Excel and PowerPoint) and Adobe Software.
- Ability to communicate in a professional manner

**How to Apply**:

- Submit your resume and cover letter via Indeed.
- Please do not call the office, should you be selected for an interview we will contact you.

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday
- 9 am - 5 pm
- Occasionally Sundays and overtime as required

**Experience**:

- Work experience in a legal environment (Preferred but not required)

Work remotely:

- No

Salary to be determined upon qualifications.

Note: Staff must be fully vaccinated and proof of vaccination will be required upon hiring.


Applicants will be on probation for 3 months with a offer for full time employment following an evaluation.

**Salary**: $30,000.00-$35,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

**Experience**:

- legal assistant: 1 year (preferred)

**Salary**: $30,000.00-$35,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Toronto, ON M5H 2S8: reliably commute or plan to relocate before starting work (required)

**Experience**:

- legal assistant: 1 year (preferred)

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