Junior Project Coordinator, Design

Job Description:
**About Us**

Amica Senior Lifestyles is setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and support to deliver a personalized senior living experience. Committed to enriching the lives of seniors now and as their needs change, Amica offers Independent Living (IL), Assisted Living (AL) and Memory Care (MC) lifestyle options. Established in 1996, the company owns and operates 33 residences in British Columbia, Alberta and Ontario, with plans to continue expansion in select markets.

**The Opportunity**

Reporting to the Director, Design, the Project Coordinator, Design is responsible for supporting the design team for new builds, renovations and capital projects. This role is responsible for ensuring the full spectrum of the design function is successfully fulfilled in accordance with the requirements and expectations of the project documentation. This is a exciting opportunity for a Coordinator who enjoys supporting a dynamic Design team and managing a busy schedule of multiple projects.

**What you will be doing**
- Assist department with overall coordination of projects
- May generate/modify AutoCAD/Revit drawing details and specifications as required
- Assist in the review of technical drawings and schedules (i.e. Hardware schedule, low-voltage plans, RCP drawings, door & window schedules, etc.)
- Provide support for preparation of project briefs and presentations
- Co-ordinate design meetings and ensure appropriate materials are available and that they have been circulated to all stakeholders for meetings.
- Update and maintain project files and design library - drawings, specifications, site photos and finishes schedules
- Provide support in updating and documenting changes to the Amica Design Guidelines
- Record, prepare and distribute meeting minutes as requested
- Assist and support in the coordination of the turnover process including coordinating deliveries, onsite coordination of furniture and accessories install.
- Outsource and supervise general laborers required for the turnover completion, with oversight of adherence to interior design plans (furniture layouts, art placement, etc.)
- Process FFE invoices and maintain related budget tracking; specific focus on FFE budget
- Prepare and update project status reports
- Liaise with internal departments, trades and vendors as needed
- Support in the coordination of design meeting agendas, travel arrangements, itineraries as necessary

**What we’re looking for**
- A post-secondary Degree or relevant Diploma/Certificate in interior design, construction or building technology field
- Demonstrated ability to use drafting software
- Ability to take and transcribe minutes accurately
- Previous experience in construction, health care or hospitality field an asset.
- Demonstrated ability using MS Office including Word, Excel, PowerPoint, and Outlook.
- Effective communication and presentation skills
- Self-directed, resourceful, performing in a professional manner with proven initiative and ability to respond as new situations arise.
- Strong interpersonal skills with a high degree of sensitivity for confidentiality.
- Ability to read and understand construction drawings
- Ability to work with drafting software such as Revit
- Ability to work well under pressure with mínimal supervision and to handle multiple and changing priorities; able to meet tight deadlines.
- Excellent organizational skills; accuracy and thoroughness combined with attention to detail.
- Strong written and verbal communication skills

**What you can expect from us**
- A diverse and inclusive environment where individual differences are celebrated, and you’re encouraged to be your best self
- A collaborative environment where we work together to succeed as a team
- Learning opportunities to help you grow and support for professional development and designations
- Comprehensive benefit package including RRSP matching
- Participation in Amica’s Flex or Hybrid work model providing team members the opportunity to work a combination of days both in office and remotely- Amica Senior Lifestyles recognizes the importance of immunization to protect our residents, team members and visitors from COVID-19. Effective October 2021, a condition of employment is requiring that all new hires have received all required doses of a COVID-19 vaccine approved by Health Canada._
- Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted._

SO-Hiring-AMICA