Supervisor, Systems and Admin

Helping kids, families and communities thrive since 1932.

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**Supervisor, Systems and Admin**

**Temporary Full Time**

**REQUIRED HOURS**: 35 hours/week

**START DATE/TERM**: February 2025 (1-year Contract)

**REPORTS TO**:Director, Finance, Administration & IT

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- This position leads the implementation and coordination of a range of high priority administration-related projects and roles in order to further the agency’s administrative functions, goals and mission.

**RESPONSIBILITIES**
- Coordinate the development and implementation of administrative projects; especially those that involve multiple stakeholders or departments. This includes facilitating the definition of project objectives and scope; developing work plans; monitoring adherence to project schedules; tracking progress; and resolving issues as they arise.
- Assist in the documentation of processes and procedures for new initiatives.
- Support the development, implementation and continuous improvement of processes, systems and tools.
- Assist in developing, researching and monitoring project plans and new initiatives.
- Research industry trends and learning innovations to promote efficient operations.
- Perform other duties and assist with special projects as may be assigned from time to time.
- Coordinate general office administration and Agency Administrative Assistant positions. Foster an environment of teamwork, quality outcomes, and continuous quality improvement within and across the administration staff team.
- Assist with the coordination and implementation of range of administrative services and activities to achieve optimal and consistent administrative practices throughout the Agency.
- Assist with the implementation of new projects and strategies that supports desired outcome for the administration team.
- Liaise with the building manager regarding building maintenance.
- Schedule and implement preventive maintenance procedures for the building and building equipment as needed.
- Attend agency staff meetings and training, team meetings and special events
- Maintain optimal performance at work
- Work in compliance with all applicable regulations and laws
- Comply with all Macaulay policies, practices and quality standards
- Work to further Macaulay's mission, vision, values and strategic directions
- Perform other tasks as delegated or assigned.

**QUALIFICATIONS**
- University degree, College diploma/certificate, or an equivalent combination of education/experience in business and or office administration
- Minimum 3 years of relevant experience
- Project management professional certification (in progress or completed)
- Strong Communication skills (written and verbal)
- Strong organizational capabilities to manage multiple projects with the ability to multi-task and prioritize effectively.
- Proven ability to develop, organize and maintain data management systems.
- High degree of initiative and problem solving with keen attention to details.
- Demonstrated ability to build and maintain effective work partnerships
- Highly motivated to continually strive for excellent results including on-going improvements to work processes.
- Able to work independently and within a team environment.
- Acceptable Vulnerable Sector Police Reference Check.

**SALARY**:**Supervisor, Systems and Admin Salary Scale (starting at $ 43.32/hour
- $78,841- $92,645 per annum) with Competitive Benefits Package (health & dental) and paid time off entitlements (starting at 20 vacation days & 5 float days)

**THIS POSITION IS NOT WITHIN THE CUPE LOCAL 2563 BARGAINING UNIT.**

**INTERNAL APPLICATION PERIOD FOR CUPE LOCAL 2563 BARGAINING UNIT**:
January 15, 2025 - January 21, 2025

**DATE POSTED**:January 15, 2025

Macaulay Centres for Children values the diversity of people and communities and is committed to excellence and inclusion. We welcome qualified individuals who contribute to the diversity of our staff group.
- Macaulay Centres for Children offers accommodation for applicants with disabilities in its recruitment process. If you are contacted by the agency regarding a career opportunity, please advise if you require accommodation.
- We thank all applicants for their interest in our organization, however only those selected for an interview will be contacted.
- This job posting is available in alternate formats upon request.
- Macaulay Centres for Children is committed to service and employment equity.