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Buyer Ii
2 weeks ago
**DOES A HIGHER PURPOSE ORGANIZATION INSPIRE YOU?**
If yes, come and experience a company that directly impacts patient care. Shared Services West (SSW) adds Value to our member hospitals and customers in support of Health Care Excellence by providing leadership in integrated and innovative service delivery.
Established in 2001, Shared Services West is a not-for-profit shared services organization with expertise in supply chain management, process optimization, and redevelopment planning. Working collaboratively with our stakeholders, we deliver cost-efficient services with a focus on innovative solutions.
As a company, we represent family ethos. We are proud of our values of People First, Commitment to Excellence, Champions of Change, and Working Together, which are at our company's heart. They set the standard for how we behave and work.
**IS THIS YOU?**
You are a seasoned Buyer interested in growing your career and specializing in the healthcare industry. You thrive in a fast-paced environment while managing multiple projects and tasks at once. You are willing to go the extra mile for the stakeholders you serve.
**JOB SUMMARY**
Buyer II reports to the Purchasing Supervisor and is primarily responsible for placing purchase orders for hospital clients while working closely with the strategic sourcing team. The Buyer II must ensure procurement activities are managed in a professional, compliant and cost-effective manner. The role is responsible for supporting, performing and managing key functions of Purchase Order Entry, Match Audit, Filing and supporting maintenance of purchasing related databases.
**PRIMARY RESPONSIBILITIES**
The primary duties and responsibilities include, but are not limited to:
**Purchase Orders**
- Managing purchase order acknowledgement by liaising with end users, and vendors to ensure timely action on backordered and constrained product and pricing issues
- Managing ‘Match-Audit Invoice Exceptions’ by reviewing various interfaces and liaising with Accounts Payable, Receiving and Suppliers to resolve discrepancies;
- Maintaining item dictionary accuracy through provision of pricing information to Master Data Management
- Processing Direct and Inventory purchase orders to support the daily Hospital operations
- Ensuring compliance to hospital procurement policy and provincial directives
- Other duties as assigned
**Logistics**
- Assisting with the return of goods to the supplier and recall processes
- Working closely with the end-users and logistics staff to manage the re-order of main inventory materials to ensure availability of supply
- Working closely with the Logistics team to support the Just-in-time (JIT) program
**Troubleshooting**
- Resolving order hold or shipment issues with suppliers by working closely with the Accounts Payable Clerks and suppliers
- Working closely with data management to identify opportunities to increase accuracy of the item dictionary and implementation of contracted/non-contracted items
- Support and backup within functional team
- Develops a variety of system knowledge to support various Hospital and SSW led initiatives
- Processing and distribution of the ECRI alerts
**Education**
- College diploma or Certificate in business or related field, or equivalent work experience
- Member of Purchasing Management Association of Canada (PMAC), Level 2 is an asset
**Work Experience**
Minimum 2-3 years of purchasing experience, preferably in a healthcare environment
**Knowledge and understanding**
- Familiarity with standard purchasing controls and compliance
- Familiarity with standard ‘Requisition to Pay’ workflows
- Knowledge of Medical Terminology is an asset
**Technical Skills**
- Computer skills
- Experience with a Materials Management Purchasing system;
- Experience with ‘**Meditech’** is an asset
- Experience with ‘**Basware’** is an asset
**Personal Skills**
- Organization
- Time management
- Autonomy
- Communication
- Customer Service Mindset
- Work in a team environment
**WORK ENVIRONMENT**
- A combination of SSW Office - Burlington, Ontario, Canada and Trillium Health Partners (THP)
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
**SSW Employees enjoy**:
- Competitive compensation.
- Group benefits package with Sun Life.
- Generous vacation entitlement.
- One of the top pension plans in Ontario (Healthcare of Ontario Pension Plan-HOOPP).
- Employee & Family Assistance Program (EFAP).
- Flexible environment.
- Family feel culture.
- Summer hours.
- Tuition reimbursement.
- Professional development opportunities.
**For the health and safety of our staff and the staff of member and customer hospitals that we support directly, SSW requires new hires to be fully vaccinated against COVID-19. Healthcare workers are at increased risk of getting COVID-19 due to the nature of their job. Since SSW staff work closely and often directly with the essential f
