Accounts Payable Clerk

**About Queen's University**

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

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**Job Summary**

**A Brief Overview**

The Accounts Payable Clerk reports in to the Senior Manager, eProcurement. The eProcurement team oversees management of the university's eProcurement system, acQuire, as well as all goods and service related Accounts Payable requirements. As a part of the Strategic Procurement Services department, the eProcurement team contributes in supporting the acquisition of products and services on behalf of the university.

This position completes bookkeeping activities such as journal entries, accounts payable, invoicing, accounts receivable, and expense claim processing. This position monitors incoming invoices, reviews coding for accuracy and/or duplicates, and matches against purchase orders before data entry. This position also supports the implementation of changes to the expense reimbursement systems or procedures.

**What you will do**

Performs bookkeeping procedures such as journal entries, accounts payable and receivable, invoicing, requisitions, reconciliation, delinquent accounts follow-up, and cheque preparation.

Processes purchase orders, T4As and other vendor payments.Monitors incoming invoices, reviews coding for accuracy, for duplicates, and matches against purchase orders before data entry.Resolves invoice discrepancies such as identifying and addressing errors made on payment requests submitted for processing.Maintains documentation regarding expense reimbursements, including training materials, standard operating procedures, correspondence, and website forms.Reviews travel claims, employee reimbursement, payment requests.Explains travel and expenses policies, processes, and procedures to faculty, staff and other approvers.Supports the implementation of changes to the expense reimbursement systems or procedures.
- Processes all wire payments to vendors in banking portals, provide documentation for approval and release of payments.
- Identifies and escalates errors in tax treatment of vendor invoices.
- Processes all authorized non-salary-related payments to suppliers and individuals.
- Performs stop payments in system and reissue payments where required.
- Other duties as required in support of the department and/or unit.

**Required Education**
- Two-Year Community College Diploma.

**Required Experience**
- More than 1 year and up to and including 2 years of experience.

Consideration may be given to an equivalent combination of education and experience.

**Job Knowledge and Requirements**
- Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or work experience.
- Provide information that requires technical or administrative explanation or interpretation.
- Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain cooperation, before referring to others.
- Manage own work effectively and follows through on commitments, using the available resources.
- May distribute work to deliver objectives on time and to the highest standard and help others access resources to support goal achievement.
- Resolve recurring problems and situations using established procedure and guidelines.
- Bring forward problems, obstacles or challenges to work completion in a timely manners so deadlines continue to be met.
- Break down concrete issues into parts and selects best solution from clear alternatives and past practices.
- Acknowledge and respect diverse cultural traditions and beliefs.
- Question attitudes, comments and behaviours which are discriminatory and seeks out appropriate resources to remove these from the workplace.

**SKILLS AND RESPONSIBILITIES**:

- Interactions require the ability to identify and respond to straightforward needs or requests. In addition, one or more of the following is required:

- Provides explanations for specialized topics.
- Attempts to resolve difficult situations within guidelines.
- May advise students on academic matters.
- Acts as a resource through interaction with staff, students and the public.
- Identifies recurring problems and situations using established procedures and guidelines. Gathers and reviews available facts. Selects the best solution from clear alternatives and past practice.
- No supervisory responsibility. Occasionally provides orientation and/or shows procedures to others.
- Planning, coordination and prioritization of own workload.
- Results of decisions and actions have moderate impact on immediate work area, unit/department or function a