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Administrator, Lease Documentation

2 weeks ago

Toronto, Canada Allied Full time

Allied is looking for an
** Administrator, Lease Documentation** to join our team in Toronto.

At Allied, everything starts with purpose. In the role of Administrator, Lease Documentation, you will support the activities of our Leasing Documentation team through a broad range of administrative tasks. This, in turn, allows Allied to build relationships with our users on legally sound foundations.

Please note, our department of Lease Documentation is often referred to as Legal Affairs or Legal Operations in the industry.

**Who are you?**

We are building upon our achievements at Allied, and the future is exciting. How can we be so sure? We have people like you: engaged professionals who consistently deliver their best.

Throughout your career, you have stood out for your pursuit of excellence. You are self-motivated, take ownership, and lead by example. In doing so, you elevate your team and collaborate towards your collective goals.

Above all, you are excited by Allied’s mission and the contribution we make to improve urban environments.

**What will you do?**:

- Support the Lease Documentation team with all administrative tasks, including scanning leases, filing, drafting legal correspondence, arranging courier services and photocopying.
- Act as main point of contact for the Lease Documentation team in Toronto with respect to administrative queries.
- Open and close all lease files for the Lease Documentation team.
- Conduct corporate entity searches and title searches for any liens relating to properties.
- Manage all fully executed commercial leases and other ancillary agreements.
- Coordinate internal execution of lease agreements and other ancillary agreements.
- Distribute executed agreements internally and externally.
- Manages timelines for deliverables.
- Liaise with external insurance consultants and review daily and weekly reports.
- Prepare status updates on lease documentation files for internal use as required.
- Maintain lease database, including the activation, deactivation, and amendment of leases.
- Implement efficiencies to optimize department administrative functions, reduce redundancy, and improve turnaround time.
- Assist in establishing best practice tools, templates and Standard Operating Procedures (SOPs).
- Assist with any other additional department related functions as requested.
- Develop strong relations with tenants & all other real estate professionals.

**What are we looking for?**:

- A college diploma in administration or legal studies.
- Minimum of 3 years administrative experience, preferably in the real estate industry.
- Ability to work both independently and cohesively with team members.
- Strong computer skills and use of MS Office.
- Excellent communications skills with fundamental problem-solving and analytical skills.
- Strong attention to detail and accuracy.
- Ability to work in a fast pace environment and manage changing priorities.
- Ability and desire to adopt optimal and efficient methods to reach established departmental and organizational goals.
- Would be an asset:_
- Experience in a law firm.
- Experience with M-files and YARDI.

**Who are we?**

Allied Properties REIT (TSE:AP.UN) is a leading owner and operator of (i) distinctive urban workspace in Canada’s major cities and (ii) network-dense urban data centres that form Canada’s hub for global connectivity. Allied’s business is providing knowledge-based organizations with distinctive urban environments for creativity and connectivity.

We are also a great place to work. Allied is listed as a 2021 Best Employer in Canada as part of Kincentric’s Best Employers global certification, which distinguishes organizations that demonstrate strong results in employee engagement, organizational agility, engaging leadership and talent focus.

**_ Note: If you require any form of accommodation during the recruitment and selection process, please let us know. We will work with you to provide as seamless a recruitment experience as possible._