Research & Administrative Coordinator

6 days ago

Toronto, Canada Lennard Commercial Real Estate Full time

Are you detail-oriented and a good communicator? Do you enjoy working in a team? Then this might be the right fit for you

This is a position is for someone who wants to be part of a dynamic and fun Commercial Real Estate office located in Downtown Toronto. In this role you will provide research and administrative support to approximately 50 agents as well as your team members.

**RESPONSIBILITIES**

**Research Duties**
- Use real estate industry tools to search, prepare, update and manage listings and agreements and standard forms
- Conduct searches and amalgamate information into packages a variety of different style packages using PowerPoint
- Create postal code plotting analyses
- Manage MLS and other listing expiries,
- Completing Corporate Profile Reports & Parcel Register Searches
- Gather Zoning information
- Collect demographic information
- Gather property information/photos/maps
- Other research assistance as required

**Administrative Duties**
- Prepare and send DocuSign documents
- Printing, scanning, binding, mailing/couriering documents - in office when possible and offsite if required
- Drafting offers, letters and other documents in Microsoft Word, must be comfortable working in track-changes
- Preparing fillable questionnaires using powerpoint and Adobe PDF
- Drafting reports
- Uploading documents to Sharefile/assigning users/filing CA’s & updating the datarooms/sending files
- Organizing company files in company drive
- Working in Microsoft Office to create spreadsheets, word documents, powerpoint presentations and documents as required
- Formatting Word documents
- Debranding, manipulating and combining PDF’s in Adobe
- Other duties and projects as required (there may be some more “Ad Hoc” personal requests)

**General Office Tasks**
- Keep up to date with printer maintenance/calibrating printer to ensure colour quality. Ensure paper is stocked (when in office)
- Manage printing materials (binding tabs, binding coils, good paper, cardstock covers, etc.) and coordinating with office coordinator to restock supplies as needed
- Assistanting with kitchen related tasks (stocking supplies, unloading and loading dishwasher, etc.) when required
- Picking up the mail/newspaper and delivering it within office, sending outgoing mail as needed
- Receiving incoming couriers and delivering packages to agents desks
- Answering and directing phone calls
- Printing Labels

**Essentials**
- Post-secondary education, college/university or equivalent
- 2-3 years of relevant work experience required
- MS Office Suite Proficiency
- Strong Research skills and attention to detail
- Track Changes Guru
- Excellent organizational skills & attention to detail
- Team oriented, very positive attitude
- Ability to use Adobe Acrobat
- Familiarity with Adobe suite is a plus
- Very good prioritization skills/multi-tasking/meeting deadlines/communiting project updates

**Job Types**: Full-time, Permanent

Additional pay:

- Bonus pay

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- RRSP match

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Real Estate: 1 year (preferred)
- Microsoft Office: 3 years (preferred)
- Administrative experience: 2 years (preferred)

Work Location: Hybrid remote in Toronto, ON M5J 2H7

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