Administrative Coordinator

7 hours ago

Ottawa, Canada Astro Design Centre Full time

Are you able to provide excellent customer service? Astro Studio is looking for an organized, analytical administrative coordinator, with exceptional communication and problem-solving skills to handle office duties and admin-related operations to join our growing team.

**Reception**:

- Greet clients, answer phones, direct visitors to areas of interest, explain our services.
- Monitor the traffic flow and keep a record of it.
- Keep studio tidy and organized.
- Be proactive to provide a positive purchase experience to our clients and build excellent relations with Astro’s stakeholders.

**Administration**:

- Perform basic clerical duties.
- Schedule appointments and maintain calendars.
- Keep office and design supplies organized.
- Assist our designers by providing administrative & technical support.
- Arranging travel/hotel accommodations for business trips.
- Manage all day-to-day ecommerce operations.
- Monitor and process sales, contact clients to arrange pick-ups or deliveries.
- Coordinate shipments with our warehouse team members, print labels.

**Position Requirements**:

- Degree or diploma in administration, e-commerce, communication, or a related field.
- Strong knowledge of MS Office.
- Excellent communications and presentation skills.
- Polite, pleasant, professional, and proactive.
- Fast learner and detail-oriented.
- Excellent organizational skills.
- Assets: Shopify, Adobe Acrobat DC Pro, Google Analytics, DDI, Nuvei, BuilderTrend.

**Salary**:Base salary.

We look forward to hearing from you

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Commission pay

Ability to commute/relocate:

- OTTAWA, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Front desk: 1 year (required)
- Administrative experience: 1 year (required)

**Language**:

- French (required)

Work Location: One location

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