Accounts Payable Supervisor

1 day ago

Winnipeg, Canada Naylor, LLC Full time

Overview:
Naylor Association Solutions is a dynamic, industry-leading organization dedicated to building stronger associations by delivering a combination of member engagement and revenue-generating solutions. Our integrated solutions span all major functional areas, including publishing and communications, trade shows and events, software and web development solutions, e-learning solutions, and association advising services.

The Accounts Payable Supervisor is responsible for daily supervision of the Accounts Payable team and the day-to-day entry and oversight of several accounts payable processes including purchases entry and payments. The day-to-day entry includes manual entry of invoices for SG&A and T&E, matching of project cost related invoices through the electronic matching process and drafting of royalty payments, recording of credit card purchase entries, management of check runs, and file and vendor maintenance.

**Responsibilities**:

- Lead, develop, coach and guide team in establishing goals and developing their competencies in order to drive performance
- Organization on responsibility for processes noted below and all month end activities related to the payables function
- Organization, coding and manual entry of approved invoices received into the accounting system on a daily basis, including SG&A, T&E and miscellaneous
- Organization and entry of invoices against purchase orders in PO module, including pre-press, print and postage, and importing transactions from this module into the accounting system
- Maintenance of credit card purchasing files and organization of statements to and documentation received from cardholders
- Organization, coding and entry of approved credit card transactions into the tracking spreadsheet, uploading details into the accounting system, and reconciling discrepancies thereof
- Organization and entry of payments, including check runs for priority and general vendors as well as ACH and wire payment batches
- Reconciliation of postage account and necessary adjustments for USPS and Canada Post accounts
- Assists in reconciliation of petty cash accounts
- Oversee organization of files, including paper and electronic files
- Responsible for Vendor maintenance, including PO Module and accounting system
- Responds to internal and external AP accounting inquiries
- Assist Accounting Managers with daily banking and cash management
- Assist with special projects as needed
- Ensure that business activities are conducted within the Naylor code of conduct and in a professional manner with the highest degree of quality and accuracy
- Promote teamwork among the various functions of the office and the company to ensure long-term success of the business
- Other duties as assigned

Qualifications:

- Minimum 2 years related experience.
- Attention to detail with excellent analytical skills
- Very well organized and the ability to multi-task
- Excellent computer skills, with focus on Microsoft Excel, Word and Accounting programs.
- Strong interpersonal & communication skills with the ability to communicate with people of all levels of the organization professionally

IND123

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