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Project Controls Specialist

2 weeks ago

Vancouver, Canada Tundra Launchpad Full time

RBS, is the client's modern enterprise resources planning solution, bringing forth innovative set of Maintenance, Financial, HR, Sourcing and Contracting, and Health and Safety products to our internal customers. All that’s missing is you

**Responsibilities**
- Be a courageous safety leader, adhere to and sponsor safety and environmental rules and procedures.
- Prepare and implement the project cost management plans in a manner that provides accurate and timely control of project costs, and accurate costs for reporting to key stakeholders: including RBS Leadership, Portfolio Manager, Project Managers, Project Coordinators, Purchasing, Sourcing & Contracting, Accounting, and FP&A Team.

**Project Cost Control and Coordination**
- Working with the Product Strategy Specialist, RBS, Product Managers, Portfolio Managers, Project Managers, Project Coordinators, Purchasing Agents:

- Support the set-up and implementation of the Project Controls management systems, processes and workflows.
- Assist with preparation of the overall Project Control Plan and validating RBS project invoices/WO against delivery.
- Prepare and maintain vendor WO summaries, supporting the creation of new work orders, invoices tracking, and WO fulfillment tracking.
- Support the development of the project budgets by aligning the project estimate and procurement packaging.
- Perform the required cost control transactions and functions.
- Support the analysis of project cost impact and delays and review of periodic project cost updates.
- Arrange and facilitate Project Cost and Schedule review meetings.
- Prepare project cost status reports, cost trending, and cost analysis.
- Provide monthly project variance analysis and an early warning to management on cost variances to the approved baseline/forecast for all RBS projects.
- Acts as a focal point of contact for project coordinators and project managers in acquiring detailed project cost information, including invoices, payments, accruals, etc.
- Perform change management functions and maintain change management records of scope changes, trends, and variances.
- Continually review, maintain and ensure the data integrity and credibility of the information contained in the RBS cost book file.

**Project Cost Reconciliation & Accounting**
- Working with the site Accounting and corporate Accounting teams:

- Prepare monthly reconciliations of month to date and life to date project costs with site costs received by the Accounting team and actively resolves cost discrepancies.
- Assist accounting define the CAPEX/OPEX treatment for new projects.

**Project Budgeting and Forecasting**
- Working with the Project teams and Budgeting and Forecasting team:

- Prepare and coordinate monthly project forecast in coordination with the Project Managers & budget holders.
- Ensures RBS project budgeting and forecasting comply and align with the client's practices and guidance.
- Collaborates with the Budgeting and Forecasting Team on annual and periodic budgeting and forecasting requirements.

**Qualifications**
- 5-10 years of experience in Project Control Roles is required
- Experience in Project Control roles on Program and/or Portfolio of digital technology projects is preferred
- Experience in agile project management is an asset
- Strong coordination, communication and interpersonal skills
- Strong ability to handle competing priorities
- Solid software skills in Excel is required, experience with SharePoint, MS PowerBI, and Project Online are preferred
- Strong critical thinking and problem-solving abilities