Document Control Technician

4 days ago

Edmonton, Canada VTEK Consultants Inc. Full time

**RESPONSIBILITIES**:
Reporting to the General Manager, the Document Controller is responsible for the following:

- Maintain confidentiality around sensitive information and terms of agreement
- Manage the flow of documentation using transmittal sheets
- Use procedures from the project library and project specific procedures
- Use tools and process documents in compliance with VTEK procedures and project instructions to meet Document Management Standards.
- Assist in setting up distribution matrices in the Document Management System.
- Register and maintain the document master list of attributes in the Document Management System, such as facility breakdown structure codes, procurement package codes, etc.
- Allocate deliverable document numbers as required.
- Transmit deliverables and other documents as instructed by the project team.
- Provide reports from the Document Management System such as the engineering status and vendor/contractor document submission status, engineering progress measurement, review cycles and assist in expedite internal reviews.
- Manage the Document Management System portals for transmitting, receiving and distributing documents to internal and external users
- Audit data in the Document Management System to ensure accurate reporting.
- Print, copy and scan project documents as required
- Proofread and print documents in varying degrees of complexity, size, and type is required
- If project hard copy filing for controlled documents is required, assist the lead document controller in setting up hard copy filing and maintaining hard copy filing
- Participate in other project document control initiatives and data management tasks
- Assist with the final handover of documentation

**QUALIFICATIONS**:

- 3+ years of experience in office automation, administration, secretary;
- High school or College diploma in office automation, secretarial work;
- Excellent English, written and spoken;
- Ability to translate technical documentation;
- Creation of different types of administrative documents;
- Great sense of detail and precision
- Excellent interpersonal skills;
- Work with unpredictable and tight deadlines;
- Excellent knowledge of the MS Office suite;
- Good knowledge of Adobe Pro, Publisher, SharePoint, etc.

Work Location: In person

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