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Accounting Clerk

2 weeks ago

Richmond, Canada Boston Pizza International, Inc. Full time

**BOSTON PIZZA INTERNATIONAL INC.**

***
**Position**: Accounting Clerk
**Location**: Richmond, BC
**Reports To**: Assistant Controller

**Summary**:
**Duties and Responsibilities for the Boston Pizza International group of companies**

Accounts Payable
- Assistance in supporting the accounts payable process, duties include but are not limited to:

- Entering invoice details into DocLink (a Sage accounting software partner) an automated AP coding and approval site
- Managing the process of submitting invoices for approval, coding, and payment
- Upload/transfer of approved invoice details into Sage (from DocLink)
- Interim process is data entry in Sharepoint and Sage
- Preparation of cheques and appropriate supporting documentation for signing authorities
- Bi-weekly cheque runs and ad hoc rush cheque runs
- Set up and maintain vendor records
- Provide vacation coverage and overflow support to the other accounting clerk (AP)
- Corporate location(s) cheque printing and mail-out
- Assistance in transitioning accounts payable process to “paperless”, including scanning and storing of invoices into the accounting system

Gift Card Processing and Maintenance
- Responsible for reconciling Gift Card activations to supporting documents weekly and monthly
- Responsible for processing payment of partner activation commission and other Gift Card company expenses (accounts payable process)
- Responsible for troubleshooting activation, redemption or other card holder or partner issues in a timely manner, including being the point person for in-store enquiries
- Preparing ad-hoc Gift Card activation and redemption reports
- Work closely with the COOP/Marketing Financial Accountant for guidance

Accounts Receivable
- Assistance in the preparation of daily cash sheets including the coding of all deposits (cheque and EFT) and preparation of batch upload files for posting to the sub-leger and general ledger;
- Assist in the follow-up on any payment issues and investigate any discrepancies whilst maintaining a professional and sensitive approach with our franchisee network;

Other
- Employee expenses; follow-up on outstanding report submissions, approvals and receipts
- Filing (digital or paper) of various accounting records
- Documentation of accounting processes
- Other ad-hoc duties as assigned by the Assistant Controller

**Skills Required**:

- _A minimum of 1+ years of Accounts Receivable and/or Accounts Payable experience;_
- Strong Microsoft office skills (excel, outlook, word) and ERP skills;
- Ability to use technology to streamline processes;
- Ability to multi-task in a fast-paced environment;
- Strong analytical and organization skills;
- Interpersonal and communication skills to work collaboratively with various stakeholders (Accounting team, Operations, Store GMs, Franchisees);
- ACCPAC or SAGE experience is an asset;
- Hospitality and/or foodservice industry experience is an asset;