Procurement & Inventory Specialist

**About Progressive Industrial Fluids Ltd.**

Progressive Industrial Fluids Ltd. (“PIFL”) is Ontario’s leading manufacturer of industrial lubricants, coolants, drawing fluids, and specialty cleaners. Renowned for our technical innovation and operational excellence, we provide high-performance fluid solutions to manufacturers across North America. As our operations grow, we are seeking a Procurement & Inventory Lead to take full ownership of our purchasing activities, supplier relationships, and inventory strategy.

**Role Overview**:
The Procurement & Inventory Lead is a key position responsible for overseeing the end-to-end procurement process at PIFL. This includes international and domestic sourcing, vendor negotiation, purchase order execution, inventory analysis, and logístical coordination. As the sole member of the purchasing function, you will work closely with Production, Operations, Finance, and R&D to ensure timely material availability, cost-effective sourcing, and optimal inventory performance. This role is ideal for a highly organized, analytical, and proactive individual who thrives in a fast-paced manufacturing environment and is comfortable owning an entire business function.

**Your First 90 Days**:
**First 30 Days: Orientation and Integration**

Learn PIFL’s product lines, raw material inputs, and vendor history. Review current inventory systems, procurement policies, and supplier agreements. Become proficient in the ERP system and collaborate with internal departments to understand supply needs and planning cycles. Conduct a high-level audit of active suppliers and key purchasing KPIs.

**Next 30 Days: Strategy and Engagement**

Begin placing purchase orders and monitoring delivery schedules. Analyze inventory turnover, safety stock, and lead time variances. Optimize reordering thresholds and lead a review of minimum/maximum levels. Start developing a strategic sourcing plan for key international categories.

**Following 30 Days: Independence and Growth**

Negotiate updated pricing, terms, and delivery schedules with key suppliers. Develop and present a procurement and inventory improvement roadmap to senior management. Introduce standardized procurement and vendor evaluation processes. Identify risks and implement mitigation strategies for supply disruptions.

**Success Metrics for the First 90 Days and Beyond**:
You will be evaluated based on your:

- Timely, cost-effective procurement of all materials and components.
- Reduction of overstock and prevention of stockouts through proactive analysis.
- Improved supplier performance through effective negotiation and relationship management.
- Accurate, up-to-date purchasing and inventory records in the ERP system.
- Operational cost savings and continuous improvement initiatives implemented.
- Positive feedback from Production, Operations, and Finance departments on responsiveness and accuracy.

**Key Responsibilities**:

- Manage all purchasing activity across domestic and international suppliers.
- Plan and execute purchasing strategies that align with production demands, budget constraints, and quality standards.
- Perform inventory forecasting and optimize reorder points based on usage trends and lead times.
- Negotiate supplier terms, pricing, Incoterms, and freight arrangements for both import and local deliveries.
- Generate and manage purchase orders, ensuring accurate and timely delivery of materials.
- Coordinate with customs brokers and logistics providers for smooth cross-border shipments.
- Maintain accurate purchasing records, pricing databases, and supplier scorecards.
- Work closely with Operations and Finance to support cost control, material planning, and audit readiness.
- Identify and qualify alternate suppliers to reduce risk and improve pricing leverage.
- Develop and maintain procurement-related SOPs and inventory control procedures.
- Monitor market trends and global supply risks that could impact operations.
- Drive continuous improvement in the areas of lead time reduction, cost savings, and inventory accuracy.

**Requisites**:

- Post-secondary education in Supply Chain, Business Administration, or a related discipline.
- Minimum 3 years of experience in purchasing, with exposure to international sourcing and logistics.
- Proficient in interpreting and negotiating supplier contracts and terms, including Incoterms and customs compliance.
- Strong data analysis skills and proficiency in Excel and ERP systems (experience with Odoo is an asset).
- Excellent negotiation, organizational, and communication skills.
- Highly self-motivated with a strong sense of ownership and accountability.
- Supply chain certification (PMAC, CPSM, SCMP, or APICS) is considered a strong asset.

**Benefits & Perks**:

- Comprehensive benefits package including health, dental, and vision care.
- RRSP matching and financial planning support.
- Company-provided uniforms and PPE.
- Cross-training and upskilling opportunities.
- Team member as