Property Manager

**Property Manager** oversees operations, finances, and tenant relations of a 93 unit apartment building in Sudbury, Ontario. The Property Manager is responsible for the business and operational success of the apartment building — overseeing finances, leases, tenant relations, legal compliance, and long-term value, while delegating day-to-day physical tasks to live-in building caretaker and contractors.

We have property management software Buildium system in place.

**Compensation: C$70,000 - C$85,000 annually**(flat monthly fee, negotiable based on experience).

**Performance Bonus**: Additional bonuses up to **$32,000**may be paid for occupancy targets, cost savings, or project completion.

**Financial Management**
- Collect and record rents, track arrears, and implement rent collection processes.
- Prepare and manage annual operating and capital budgets.
- Approve invoices, track expenses, and provide monthly financial reporting to owner.
- Recommend and oversee cost-saving initiatives to improve NOI (Net Operating Income).
- Prepare monthly financial reports to Owner
- Assist in preparing annual operating and capital budgets.

**Leasing & Tenant Management**
- Advertise and market vacant units through listings, signage, and digital platforms.
- Draft, review, and enforce lease agreements.
- Manage lease renewals, rent increases, and tenant move-ins/move-outs.
- Resolve tenant complaints in a professional manner within 48 hours (non-emergencies).
- Issue N forms
- Represent in court hearings
- Conduct tenant move-in and move-out process

**Building Operations & Maintenance Oversight**
- Supervise and direct the live-in building caretaker on daily building maintenance and cleaning tasks.
- Conduct regular building and unit inspections
- Schedule, negotiate, and oversee contractors for major repairs, unit turnover, capital improvements, and services (e.g., snow removal, landscaping, HVAC, plumbing, elevators).
- Develop preventative maintenance schedules are followed (HVAC, plumbing, electrical, fire systems).

**Health, Safety & Legal Compliance**
- Ensure compliance with building codes, fire regulations, and municipal/provincial laws.
- Stay up to date on landlord-tenant legislation (e.g., LTB, rent control regulations).
- Handle legal processes related to tenant disputes, evictions, and lease enforcement.
- Maintain accurate records of inspections, safety checks, and certifications.

**Administration & Reporting**
- Maintain tenant files, lease agreements, and financial records.
- keys storage organization
- Provide owners with detailed quarterly/annual reports.
- Prepare documentation for audits, insurance, and regulatory reviews.
- Create and implement property policies and procedures.

**Tenant & Community Relations**
- Build positive tenant relations to encourage renewals and reduce turnover.
- Organize tenant communications (notices, newsletters, updates).
- Mediate disputes between tenants or between tenants and management.
- Foster a safe, welcoming, and well-managed community environment.

**Qualifications**
- 3-5 years of proven experience managing multifamily or residential properties (100+ units preferred).
- Strong knowledge of the Residential Tenancies Act (Ontario).
- Experience in budget preparation, financial reporting, and property accounting.
- Ability to manage contractors and coordinate building projects.
- Strong interpersonal and conflict resolution skills.
- Proficiency in property management software (e.g., Yardi, Buildium, MRI, or equivalent) and MS Office.

**Key Deliverables**
- Monthly financial and operational reports.
- Annual operating and capital budget.
- Timely rent collection and arrears management.
- High tenant satisfaction and low turnover.
- Regulatory compliance across building operations.

**Contract Structure**
- Contract Type: Independent Contractor Agreement
- **Compensation: C$70,000 - C$85,000 annually (flat monthly fee, negotiable based on experience and scope).**:

- **Performance Bonus**: Additional bonuses up to **$32,000**may be paid for occupancy targets, cost savings, or project completion.
- Term: 12 months, renewable by mutual agreement.
- Invoicing: Contractor to invoice monthly for services.
- Expenses: Contractor responsible for own business expenses, insurance, and statutory remittances.

Please submit your resume.

Pay: $75,000.00-$85,000.00 per year

**Education**:

- Bachelor's Degree (required)

**Experience**:

- Property management: 3 years (required)
- managing 100+ units apartment building: 3 years (required)

Licence/Certification:

- Driving License (required)
- Vehicle (required)

Work Location: In person