Facilities Maintenance Manager

**Job Profile**: Facilities Maintenance Manager

**Reports to**:**Vice President Operations

**Hours**: 37.5 hours per week, 1.0FTE, Permanent Full-time

**Location**: All Locations

**Start Date**:**As soon as possible

**Closing Date**: June 29, 2025

Over 600 employees strong, Insight provides services in Edmonton and surrounding regions, as well as in Fort McMurray. Join our growing and dynamic team as we provide exceptional patient care and foster a welcoming and inclusive environment.

We connect in a meaningful way with:

- **_ Our Patients_** - being part of every touchpoint in their journey and making them feel comfortable during a situation that can often be unknown and scary.
- **_ Our Physicians_** - by building a relationship and working together to come up with a timely and accurate diagnosis.
- **_ Our Employees_** - by creating an approachable environment that encourages professional development and growth.

**Insight offers**:

- Competitive Compensation
- Paid Vacation
- Flex Days & Appointment Time
- RRSP Matching
- Educational Allowance
- Employer Paid Benefits
- Healthcare Spending Account
- Staff Events
- Work-Life Balance

**Position Summary**

The Facilities Maintenance Manager is a key leadership role responsible for the oversight and operational integrity of multiple clinic locations. This position ensures all facilities are safe, functional, and support efficient patient and employee flow. As a hands-on, proactive problem solver, the Facilities Maintenance Manager applies in-depth knowledge of facility systems and repairs while maintaining focus on long-term asset management and preventative maintenance strategies.

This role directly supervises the Facilities Technician and Facilities Helper, providing guidance and coordination for day-to-day maintenance operations, ensuring timely resolution of maintenance requests, and upholding facility standards across all sites. The Facilities Maintenance Manager will collaborate with internal teams and external vendors to implement effective maintenance practices and improvement initiatives.

This position includes on-call responsibilities as needed.

**Duties and Responsibilities**

**Relationship and Contract Management**
- Serve as the primary liaison for all facility-related concerns raised by Insight staff and the executive team.
- Provide direct supervision to the Facilities Technician, including task assignment, performance evaluation, and workload monitoring.
- Act as the main point of contact for contractors, ensuring tasks are clearly communicated with defined timelines and expectations.
- Oversee cleaning and environmental service providers including negotiating and approving service contracts for all locations.
- Maintain communication with building managers to report incidents, relay operational requirements, and communicate changes.
- Manage contracts and operational functionality for alarm and monitoring systems.

**Repair, Maintenance, and Construction Oversight**
- Ensure clinics are well-maintained and safe by resolving facility issues in a timely manner, covering areas such as:

- Flooring, lighting, drywall, painting, plumbing, HVAC, window treatments, security and access systems, life safety systems, fixtures, office equipment and signage.
- Administer the Corrigo CMMS system, ensuring maintenance requests are reviewed and addressed promptly using internal or external resources.
- Coordinate scheduled maintenance activities and proactively identify and resolve potential facility concerns.
- Lead clinic construction and renovation efforts, ensuring clear, consistent communication with internal teams and external contractors.

**Equipment Management**
- Maintain an up-to-date database of equipment assets and associated maintenance schedules.
- Generate and manage service summary reports for all clinical equipment.
- Oversee equipment warehousing and storage logistics.
- Manage service calls and related vendor communications.
- Notify management and relevant stakeholders of upcoming maintenance and service requirements.
- Issue purchase orders (POs) for equipment servicing.
- Ensure all preventive maintenance is completed as scheduled and analyze total annual service costs for efficiency.

**Clinic and Safety Inspections**
- In conjunction with the Facilities Technician, regularly inspect all Insight properties for repair, maintenance, and improvement opportunities
- Assist with safety inspections and compliance efforts across all clinic locations.
- Support the Health and Safety team as a non-voting member of the Joint Health and Safety Committee.

**General Duties**
- Maintain and update action plans or reports for ongoing maintenance, ensuring timely task assignment to appropriate parties (site leads, managers, executives, or contractors).
- Develop and monitor facilities and maintenance budgets.
- Maintain a regular presence across clinic locations to ensure operational consistency.
- Support planning for new facilitie