Executive Assistant to The Vice-president Academic

RRC Polytech is a leader in applied learning
and innovation. Our talented
team of employees is passionate
about education, innovation and student
success. We offer competitive salaries,
extensive benefits and the opportunity
for personal and professional growth
in a rewarding career.

At RRC Polytech we are committed to
fostering an inclusive environment, where all
employees and students feel valued,
respected and supported. We aspire to have a
workforce that is representative
of the diversity within our communities,
Indigenous Peoples, persons with disabilities,
racialized persons, persons
of the 2SLGBTQIA+ community and
others who may contribute to the further
are encouraged to apply; however, Canadians
and permanent residents will be given priority.

If you require this information in an alternate
format, please contact

RRC Polytech is committed to providing accessible employment, and ensuring that our recruitment, assessment and selection process is barrier free.
We thank all applicants for their interest, but only those selected for an interview will be contacted. For more information and other employment
opportunities, visit rrc.ca/hr

**Executive Assistant to the Vice-President**
**Academic**
**Vice-President Academic**
Applicants are to clearly demonstrate how they satisfy the selection criteria in their written submissions

vacancies.

A preference hiring practice will be applied. Applicants who self-identify as members of the following
equity-deserving group(s): Women, Indigenous Peoples, Persons with disabilities, Racialized Persons,
Persons of the 2SLGBTQIA+ community will be given first consideration. Please self-identify in your

D U T I E S
Reporting to the Vice-President, Academic, (VPA) the Executive Assistant (EA) is accountable for
providing confidential administrative support to the Vice-President, in a wide range of key portfolio
activities including: preparation of correspondence, budgeting, issues management, coordination of
projects, processes and communication within the portfolio, reporting on progress on strategic initiatives,
and building relationships with both internal and external stakeholders by communicating in a positive,
professional manner. The incumbent ensures the effective operation of the office by directing and
maintaining the flow of work, supporting project teams, triaging situations, coordinating the Vice
- President’s schedule and facilitating communications with a broad range of stakeholders. The incumbent
works with highly confidential information on a regular basis including labour relations issues and
portfolio specific processes as well as sensitive Board of Governors and government relations matters.
The EA serves as the lead administrator within the VPA portfolio and is responsible for ensuring that
processes, communication and tracking are effective to support the entire portfolio.
- R E Q U I R E D Q U A L I F I C A T I O N S- Post-secondary education in business, management, office administration or related discipline; an
- equivalent combination of education and experience may be considered- Several years’ experience at a senior administrative level, in an executive or professional office
- setting, ideally in a large, complex organization- Advanced verbal and written communication skills to communicate effectively with a variety of internal
- and external stakeholders using a variety of technologies- Advanced calendar management skills, including the coordination of complex, multi-stakeholder
- meetings- Demonstrated ability to exercise sound judgment with a high degree of integrity with highly
- confidential, sensitive and difficult matters- Demonstrated ability to foster and maintain relationships with internal and external stakeholders
- based on trust, respect and appreciation for others' needs and perspectives- Exceptional organizational and time management skills, with the ability to deal with shifting priorities
- and simultaneous demands, while maintaining a professional presence- Effective decision making and problem solving skills, with the ability to resolve conflict through
- influence and negotiation- Experience in review and financial management of office budget, identifying and resolving
- discrepancies- Advanced skills in MS Office, including Word, Excel, PowerPoint, Outlook, and MS Project
- Experience supporting governance processes and standards including quality assurance processes,
- meeting documentation and stakeholder relations- Experience building a respectful workplace culture that promotes diversity, learning and continuous

improvement
- A S S E T S- Knowledge of RRC Polytech systems and processes
- C O N D I T I O N S O F E M P L O Y M E N T- Applicants must be legally entitled to work in Canada
- This position may be required to work evenings and/or weekends
- This position may be required to work overtime
- Incumbent must provide a current and satisfactory Criminal Records Check

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