Adminstrative Assistant

5 days ago

Mississauga, Canada TransferEASE Relocation Inc. Full time

The role supports the day-to-day operational effectiveness of the Relocation team managing their corporate caseload. The successful individual is a very organized person, can prioritize daily tasks, has an excellent follow-up success formula and thrives in a busy team environment.

**Primary responsibilities**:

- Assisting with administrative duties involved in the relocation
- Opening of files in our system as per the client requirements
- Creating letters to send to suppliers request services
- Maintaining accurate and current supplier data
- Follow up with suppliers to ensure that they are received within their set deadlines
- Obtain quotes from suppliers as needed
- Generating reports to ensure adherance to SLAs / KPIs for each client
- Entering data into our system to ensure client files are complete and up to date
- Reviewing paperwork for real estate transactions to ensure accuracy and completeness
- Reviewing and preparing invoicing as well as processing invoices against agreed fees/quotes/policy/to ensure accuracy for accounting.
- Assisting with various duties as requested by relocation consultants or management team

**Required qualifications**:

- Strong written and oral English
- Proficiency with Microsoft Office suite, with advanced level knowledge of Excel for reporting purposes
- Ability to work both independantly and in a group setting
- Ability to stay organized and multi-task in a fast paced work environment
- Detail Orientated
- Real Estate, Relocation or Property Management experience is preferred
- Administration experience and education is an asset

**Preference Given to**:

- Bilingual Applicants (French, English although other languages may be beneficial),
- Real Estate Office experience
- Relocation, Property Managment or Immigration experience / qualifications

**Job Types**: Full-time, Permanent

**Salary**: $37,000.00-$39,000.00 per year

**Benefits**:

- Company pension
- Dental care
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Mississauga, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):
**Education**:

- DCS / DEC (preferred)

**Experience**:

- Real Estate Office: 1 year (preferred)
- Property Management, Relocation or Immigration: 1 year (preferred)

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