Secretary, Oncology Clinic Victoria

Secretary, Oncology Clinic
BC Cancer
Victoria, BC
As a collaborative member of the health care team, the Secretary provides secretarial and administrative support within a team setting. Maintains a safe environment for patients, families and staff by adhering to safety policies, procedures, guidelines and emergency procedures.
What you'll do
Receive calls from all sources including patients; refers calls to other parties or provides information as appropriate and:
a. Determines urgency of incoming calls and takes appropriate action.
b. Relays information to and from clinical staff and outside facilities.
c. Obtains reports by contacting appropriate departments or outside sources.
d. Coordinates appointments and tests for patients in collaboration with the clinical team.
e. Accesses patient information system to retrieve patient data, as appropriate.
f. Greets visitors and handles enquiries
Arrange meetings/conferences and associated logistics. Act as a recording secretary by preparing agenda; drafting, typing and distributing minutes. Prepare materials as required.
Open, screen, prioritize and distribute mail. Maintain information and correspondence.
Format and edit documents for correspondence. Draft routine items for signature as required.
Assist with collecting, collating, formatting and preparing reports as required.
Assist with clinician scheduling, timekeeping and collaborating with the clinical team for coverage as needed.
Perform other related duties as assigned.
What you bring

**Qualifications**:
Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three years' recent related experience or an equivalent combination of education, training and experience.
**You have**:
Ability to keyboard at 50 wpm
Ability to communicate effectively both verbally and in writing.
Ability to deal with others effectively.
Ability to organize work.
Ability to operate related equipment.
Awareness of and commitment to learning and understanding the Truth & Reconciliation Commission's 94 Calls to Action (2015), In Plain Sight Report (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), and other related reports.
Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).
What we bring
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That's why we're focused on your care too - offering health, wellness, development programs to support you - at work and at home.
Join one of BC's largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San'yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

**Job Type**: Casual
**Wage**: $30.54 per hour.
**Location**: 2410 Lee Avenue, Victoria, BC V8R 6V5
Applications accepted until position is filled.
**Hours of Work**: Monday - Friday; 0800-1600/0830-1630/0900-1700 based on operational need.
**Requisition Number**: CAS-178696E
**Please note**: Support for nomination with the BC Provincial Nominee Program is not a guarantee, entitlement or an employee benefit upon receiving a full time job offer with PHSA**
What we do
BC Cancer provides comprehensive cancer control for the people of British Columbia.
BC Cancer is part of the Provincial Health Services Authority (PHSA).
PHSA plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people - Be compassionate - Dare to innovate - Create equity - Be courageous.
**Learn more about PHSA and our programs**: jobs.phsa.ca/programs-and-services
Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and exclusion fac