Undergraduate Secretary

Organizational Unit - University of Victoria -> Faculty of Engineering and Computer Science -> Mechanical Engineering - Location - University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date - 20 July 2025 - Please note that positions will close at 4 p.m. on the closing date. - FTE - 1.0 - Salary Grade - $4,363.00 - $4,525.00 - Additional Posting Information: - N/A - Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable. - Classification - PB7 - Hours of Work - Monday to Friday, 8:30 am to 4:30 pm - Employee Group: - CUPE 951 - Regular - # of Hires Needed - 1 - Category - Administrative and Support Services - About this Opportunity The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement. **_*This position is eligible for a Modified Work Schedule*_** - Job Summary Reporting to the Assistant to the Chair and indirectly to the Administrative Officer, this position serves the Department of Mechanical Engineering as Undergraduate Secretary and is responsible for the administrative and communications functions of the Mechanical Engineering (MECH) and Biomedical Engineering (BME) undergraduate programs. The Undergraduate Secretary serves as first point of contact/resource person for faculty, staff, and current undergraduate students for BME and MECH program. This position provides administrative support to the MECH and BME Undergraduate Program Directors and members of the Mechanical Engineering department, and students. This position provides coverage during extended absences and back-up support to the Office staff. - Job Requirements **Experience**: A minimum of one (1) year of relevant experience in a similar position, preferably in a post-secondary environment or a comparably large and complex environment and/or an equivalent combination of education, training, and experience. **Knowledge/Skills/Abilities**: - Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment. - Ability to prioritize and manage time and tasks with attention to detail. - Ability to solve problems by using judgement, independent thinking and/or analysis. - Ability to interpret policies and procedures. - Ability to work independently and in a team. - Experience scheduling meetings and calendar coordination. - Experience in maintaining confidential and sensitive information. - Experience with pre-planning and recording meetings. - Experience with event planning and coordination. - Experience with University systems: BANNER, FMIS, and FAST considered an asset. **Specialized Knowledge/Education**: Secondary school diploma or equivalent. **Territory Acknowledgement**: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. **What UVic Offers**: To learn more click here