Payroll Specialist

6 days ago

Oshawa, Canada Durham College Full time

**DUTIES AND RESPONSIBILITIES**:
The incumbents’ role is to process payroll and adhere to prescribed deadlines, policies and procedures. The incumbent calculates and prepares a variety of disbursements and reconciliations.

Additionally, the incumbent provides office coverage; act as the first line of contact for resolving issues and determines when escalation to manager is required; explain policies and procedures and assist with the implementation of new processes and procedures.

**Payroll Processing**:

- Input and balance payroll from approved timesheets and supporting documentation for payroll - monthly and bi-weekly.
- Verify all output from payroll service provider (CADP).
- Distribute pay cheques / stubs according to procedures.
- Prepare and verify Record of Employment.
- Maintain and update individual files for all full-time employees and some part-time employee timesheets and contracts.
- Balance clearance and liability accounts and review department’s monthly reconciliations for managers’ approval.

**Disbursements/Reconciliations**:

- Calculate and prepare documentation for varied payroll remittances such as union dues, benefit premiums, WSIB, United Way, CAAT pension and garnishees, etc.
- Balance registered pension reports on a quarterly basis.

**Other Duties**:

- Respond to daily inquiries from employees, Employment Insurance, etc.
- Verify annual registers and other documentation for accuracy.
- Prepare annual pension adjustments.
- Distribute T4s and T4As.
- Provide back-up support for coworkers in case of absence.
- Provide support to the manager by assisting with allocation of work assignments; providing support and solutions to coworkers when required; ensuring staff coverage.
- Determine when issues are to be escalated to the manager for resolution.
- Provide recommendations to the manager regarding implementation of new processes and procedures.
- Provide support to the manager by ensuring the following:

- Annual Registers are reconciled; pension report discrepancies are addressed; Calendar Year End duties are completed including PA’s & T4 adjustment batches, EHT, WSIB and T4/T4A reconciliations.

**QUALIFICATIONS**:

- Minimum two-year diploma in Business Administration - Accounting major.
- National Payroll Institute (NPI) PCP certification is required.
- Minimum of three years’ experience in an accounting or payroll role.
- Demonstrated knowledge of payroll processes and regulatory requirements.
- Proven knowledge of legislation to ensure compliance with regulatory agencies.
- Adaptable, flexible and innovative problem-solving skills.
- Strong organizational, time management skills in planning, executing and completing tasks.
- Ability to work well under pressure in a busy and high volume environment.
- Ability to work well both independently and as part of a team.
- Ability to work professionally and effectively with people at all levels in and outside of the college.

**Required Skills**:
Starting Hourly Rate: $30.87; Four Year Rate: $35.77

Required Experience

Hours: 35 hours per week (1) one hour lunch; Mon - Fri (8:30 am - 4:30 pm).

  • Payroll Specialist

    9 hours ago

    Oshawa, Canada Durham College Full time

    Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of the GTA’s Top 100...

  • Payroll Specialist

    5 days ago

    Oshawa, Canada Durham College Full time

    **ABOUT DURHAM COLLEGE**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be ranked as one of the GTA’s Top 100 employers. The college offers a wide range...

  • Service Support Specialist

    2 weeks ago

    Oshawa, Canada National Carwash Solutions, Inc Full time

    National Carwash Solutions has grown over the past 50 years to become North America’s largest equipment, service, and cleaning solutions provider in the car wash industry. Our world-class brands are backed by the largest service network in the country with more than 500 dedicated service professionals and growing! Come join us for an extraordinary career...

  • Administration Specialist

    5 days ago

    Oshawa, Canada Securitas Canada Ltd. Full time

    **Essential Functions and Responsibilities: - **Accounts Payable processing (approx. 25% time spent)**: - Verify accuracy of invoices including applicable sales taxes and communicate any discrepancies. - Enter invoices and employee expenses into Oracle Accounts Payable System. Validate vendor statements and inquiries, investigates discrepancies. -...

  • Sr Specialist HR Technology

    2 weeks ago

    Oshawa, Ontario, Canada Ontario Power Generation Full time

    Status:Regular Full TimeWorking Conditions: HybridEducation Level:4-year university education in Human Resources, Business Administration, Data Management and Technology or equivalent.Base Location:Oshawa, ONShift:DaysTravel:NoneDeadline to Apply:December 17, 2025Salary Range:$2, $3,118.72 Per WeekElectrify your career and help build a brighter...

  • Sr Specialist HR Technology

    4 weeks ago

    Oshawa, Canada Ontario Power Generation Inc. Full time

    Education Level: 4- year university education in Human Resources, Business Administration, Data Management and Technology or equivalent. Base Location: Oshawa , ON Shift: Days Travel: None Deadline to Apply: December 17, 2025 Salary Range: $2,658.86 - $3,118.72 Per Week Electrify your career and help build a brighter tomorrow. Every generation has a...

  • Graduate Program Assistant

    1 week ago

    Oshawa, Canada Ontario Tech University Full time

    **Graduate Program Assistant - Limited Term** **Tracking Code: req1366** **Faculty/Department**: Faculty of Science **Number of Positions**:1 **Appointment Type**: Limited Term **Hours of Work**: 35 hours per week **Salary Range**:Level 6 - Starting Salary, Step 1 $55,534 **Posting Date**:October 28, 2024 **Closing Date**: November 11, 2024 **Job...

  • Department Manager

    1 day ago

    Oshawa, Canada Farm Boy Inc. Full time

    At Farm Boy, it is our mission to create a fun, fresh experience for all! Whether you are a team member or a customer, Farm Boy is passionate about creating a unique fresh food shopping experience and ensuring that we deliver on our commitments.As we continue to grow within Ontario, Farm Boy is excited to welcome new team members that share our passion for...

  • Total Rewards Coordinator

    6 days ago

    Oshawa, Canada Ontario Tech University Full time

    **Total Rewards Coordinator - Limited Term** **Tracking Code**:req1642 **Faculty/Department**: Human Resources Department **Number of Positions**:1 **Appointment Type**: Limited Term, **Hours of Work**: 35 hours per week **Non-Union Hiring Zone**:Job Level 8 - $68,200 - $84,700 **Posting Date**:July 10, 2025 **Closing Date**: July 16, 2025 (7:00 pm...

  • Department Manager

    2 weeks ago

    Oshawa, Canada Farm Boy Inc. Full time

    At Farm Boy, it is our mission to create a fun, fresh experience for all! Whether you are a team member or a customer, Farm Boy is passionate about creating a unique fresh food shopping experience and ensuring that we deliver on our commitments. As we continue to grow within Ontario, Farm Boy is excited to welcome new team members that share our passion for...