Payroll Specialist

Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of the GTA’s Top 100 employers.

The college offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, justice, media, art and design.

With a focus on experiential learning, DC graduates are known for having the skills and knowledge employers need. More than 104,000 alumni represent the college, both locally and around the world.

Serving the Durham Region and Northumberland County communities for over 50 years, with campuses in Oshawa and Whitby, the college offers over 12,500 full-time post-secondary and apprenticeship students access to more than 145 full-time post-secondary programs - including four honours bachelor degrees and nine apprenticeship programs. Led by over 1,860 full
- and part-time staff, DC has an estimated annual economic impact of more than $913 million on Durham Region.

**DUTIES AND RESPONSIBILITIES**:
The incumbents’ role is to process payroll and adhere to prescribed deadlines, policies and procedures. The incumbent calculates and prepares a variety of disbursements and reconciliations.

Additionally, the incumbent provides office coverage; act as the first line of contact for resolving issues and determines when escalation to manager is required; explain policies and procedures and assist with the implementation of new processes and procedures.

**Payroll Processing**:

- Input and balance payroll from approved timesheets and supporting documentation for payroll - monthly and bi-weekly.
- Verify all output from payroll service provider (CADP).
- Distribute pay cheques / stubs according to procedures.
- Prepare and verify Record of Employment.
- Maintain and update individual files for all full-time employees and some part-time employee timesheets and contracts.
- Balance clearance and liability accounts and review department’s monthly reconciliations for managers’ approval.

**Disbursements/Reconciliations**:

- Calculate and prepare documentation for varied payroll remittances such as union dues, benefit premiums, WSIB, United Way, CAAT pension and garnishees, etc.
- Balance registered pension reports on a quarterly basis.

**Other Duties**:

- Respond to daily inquiries from employees, Employment Insurance, etc.
- Verify annual registers and other documentation for accuracy.
- Prepare annual pension adjustments.
- Distribute T4s and T4As.
- Provide back-up support for coworkers in case of absence.
- Provide support to the manager by assisting with allocation of work assignments; providing support and solutions to coworkers when required; ensuring staff coverage.
- Determine when issues are to be escalated to the manager for resolution.
- Provide recommendations to the manager regarding implementation of new processes and procedures.
- Provide support to the manager by ensuring the following:

- Annual Registers are reconciled; pension report discrepancies are addressed; Calendar Year End duties are completed including PA’s & T4 adjustment batches, EHT, WSIB and T4/T4A reconciliations.

**QUALIFICATIONS**:

- Minimum two-year diploma in Business Administration - Accounting major.
- National Payroll Institute (NPI) PCP certification is required.
- Minimum of three years’ experience in an accounting or payroll role.
- Demonstrated knowledge of payroll processes and regulatory requirements.
- Proven knowledge of legislation to ensure compliance with regulatory agencies.
- Adaptable, flexible and innovative problem-solving skills.
- Strong organizational, time management skills in planning, executing and completing tasks.
- Ability to work well under pressure in a busy and high volume environment.
- Ability to work well both independently and as part of a team.
- Ability to work professionally and effectively with people at all levels in and outside of the college.

**Required Skills**:
Hourly Starting Rate: $30.87; Four Year Rate: $35.77

Required Experience

Full-Time Support Staff Position Opportunity

Hours: 35 hours per week (1) one hour lunch; Mon - Fri (8:30 am - 4:30 pm)