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Admin Officer
3 weeks ago
**Admin Officer
- Job Description**
At Human Concern International, we are more than a great and open place to work in — our work is life-changing.
Together, we try to move families from crisis to sustainability. More than 40 years ago the inspiration for HCI began with three volunteers’ wish to change the lives of thousands of afghan refugees in Pakistan. Today, together with our volunteers, donors and staff, HCI has delivered more than $250 millions in aid and transformed countless lives in more than 40 countries.
The Admin Officer will play a vital role to ensure smooth running of our offices and contribute in driving sustainable growth.
**Position Title**:Admin Officer
**Reporting To**:Executive Director
**Location**:Ottawa, ON
**Terms**:Full time - 37.5 hours per week
Key
**Responsibilities**:
- Coordinate office operations to secure efficiency and compliance to company policies
- Manage agendas/travel arrangements/appointments etc. for events and activities related to the head office
- Payment of monthly office recurring bills and update of office credit card statement
- Support budgeting and bookkeeping procedures
- Create and update records and databases with important contacts information i.e. Parliamentarians, delegates, businesses and vendors etc.
- Maintain inventories of office equipment and supplies
- Track stocks of office supplies and place orders when necessary
- Submit timely reports and prepare presentations/proposals as assigned
- Organized monthly credit card receipts and reconciliation
- Communicate all contractors, suppliers and vendors
- Travel arrangement for board/officers/staff
- May be required to record and maintain Meeting Minutes
- Help with some HR related tasks and other departments as needed
- Assist colleagues whenever necessary
Qualifications, Skills and Experience
- Proven experience as an office administrator, office assistant or relevant role
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills
- Familiarity with office management procedures and basic accounting principles
- Excellent knowledge of MS Office
- Qualifications in secretarial studies will be an advantage
- High school diploma; BSc/BA in office administration or relevant field is preferred
- Experience with Raiser's Edge is preferred
- Travel, evening and weekend work will be expected for events and conferences.
Our Offer
➔ Salary is competitive/commensurate with experience and other qualifications, with annual incentive potential
➔ Comprehensive benefits package that covers medical, vision, dental and wellness
➔ Company investment in Registered Retirement Savings Plan
➔ Sick Days, Paid Holidays, Family Days accrued annually
➔ Employee awards and recognition opportunities
➔ Company investment in your career growth and leadership development
Travel, evening and weekend work will be expected.
**Job Types**: Full-time, Permanent
Schedule:
- 8 hour shift
