Corporate Records Administrator

**Department**: Board & Information Services
**Employee Group**: Teamsters Local 31
**Location**: 4515 Central Boulevard, Burnaby
**Salary Range/ Wage Rate**: PG T27 $3,486.53 - $4,119.45 bi-weekly

**Our Board & Information Services Department is seeking a Corporate Records Administrator who will plan and develop Metro Vancouver’s records management program and system throughout the records lifecycle.**

**You are**:

- ** A people-oriented person who is able to collaborate, influence and manage relationships with diverse client groups;**:

- ** Interested in transforming the field of records management, improving the overall experience for clients, and aligning with business needs; and**:

- ** Dedicated to mentoring and supervising staff and leveraging on their strengths to achieve quality outcomes.**

**This role**:

- Plans, develops and administers corporate electronic and paper-based records management and archival systems, methods and strategies.
- Develops data classification systems, records and data storage methods, security requirements for safeguarding records, and confidential destruction processes.
- Plans, organizes and implements a retention and disposition program for paper and electronic records in compliance with established policies and legislation.
- Leads records management projects such as those for the development of archival and vital records programs, and the development of corporate imaging standards; coordinates departmental transitions to new systems.
- Researches, assesses, tests and recommends the selection of new products, modules and systems; negotiates prices with suppliers.
- Develops, recommends and implements policies and procedures related to the work; ensures compliance with records management policies and legislative requirements; develops audit methodologies; promotes the use of best practices in records management.
- Serves as a resource to departments on matters related to records management activities; develops records management solutions considering departments’ business processes and regulatory and legislative requirements, and provides advice and direction.
- Develops and delivers presentations and classroom training to staff on various aspects of records management.
- Develops and upon approval implements and monitors an operational budget; prepares and maintains a variety of records related to the work such as procedures manuals, systems documentation, reports and correspondence.
- Plans, assigns, reviews and supervises the work of one or more subordinates; provides work direction and oversight to consultants as required.
- Performs related work as required.

**To be successful, you have**:

- University degree with specialization in records management, information science, library science or archival studies supplemented by courses in records management plus considerable related experience, or an equivalent combination of training and experience.
- Thorough knowledge of records management principles, practices, methods and techniques related to both electronic and paper-based systems.
- Thorough knowledge of the applicable sections of the Municipal Act, bylaw provisions and other rules, regulations and policies governing the work performed.
- Considerable knowledge of archival theory, techniques and procedures.
- Considerable knowledge of the structure and administrative policies and processes of corporate departments in relation to the work performed.
- Ability to investigate, assess, plan and develop electronic and paper-based records management systems and to implement, administer and maintain same.
- Ability to develop, recommend and implement policies and procedures related to the work.
- Ability to provide training and advice to staff on records management matters, ensure compliance with established practices, promote the use of best practices, and develop and recommend new and revised procedures to resolve business problems.
- Ability to establish and maintain effective working relationships with a variety of internal and external contacts.
- Ability to communicate effectively orally and in writing, and to prepare various materials such as manuals, reports and budget estimates.
- Ability to supervise the work of one of more subordinates and to provide work direction and oversight to consultants.
- Certified Records Manager.