Records Coordinator

7 days ago

Burnaby, Canada Metro Vancouver Full time

**Department**: Board & Information Services
**Employee Group**: Teamsters Local 31
**Location**:4515 Central Boulevard, Burnaby
**Salary Range/ Wage Rate**: PG 21 $2,433.10 - $2,863.75 bi-weekly

**You are**:

- **A people-oriented person and enjoy translating records management concepts in audience appropriate language;**:

- **Interested to transform the field of records management and improve the overall experience for clients in creating and managing records in a corporate records management system;**:

- **Able to work in a collaborative work environment involving partners with different business requirements.**

**This role**:

- Plans and coordinates the integration of client department records into the corporate records management system; ensures for compliance with records retention regulations; and runs regular reports related to security, access and retention status.
- Analyzes departmental work practices, workflow, and records requirements and recommends appropriate corporate records classification, retention schedules and security groups.
- Recommends and develops training materials; conducts departmental training sessions on the records management system; and develops and maintains user manuals and guides.
- Acts as a resource person and provides technical expertise, information and assistance to records management system users and departmental records custodians; communicates new procedures and standards to client departments.
- Participates in a variety of records management projects; carries out assigned segments of projects as assigned.
- Performs related work as required.

**To be successful, you have**:

- Completion of Grade 12 supplemented by completion of a certificate in program in records management and considerable related experience; OR an equivalent combination of training and experience.
- Considerable knowledge of the functions and requirements of client departments and of the policies and procedures governing the work performed.
- Considerable knowledge of the corporate records classification system and related information classification principles and procedures.
- Ability to analyze user’s records requirements, and recommend procedures to integrate them into the corporate records information management system.
- Ability to make decisions in light of established precedence and resourcefulness in solving new problems.
- Ability to develop user materials and conduct training sessions related to the work performed.
- Ability to provide advice and assistance to user departments regarding the records management system and related records retention requirements.
- Ability to prepare, maintain and control a variety of records and to analyze and prepare reports on matters related to the work.

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