Records & Info Mgmt Asst (Ftt)

**A workplace powered by you** At BC Hydro, we’re working towards creating a cleaner and more sustainable future for all British Columbians and need people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented, inclusive, and diverse team. We offer a healthy work-life balance, competitive wages, a comprehensive benefits package, and training opportunities to support you in your career growth. We're proud to be ranked as one of B.C.'s Top Employers and one of Canada's Best Diversity Employers. **Records & Info Mgmt Asst (FTT)** Number of positions: 1 Job Location: Edmonds 15 Employment type: Temporary Region: Lower Mainland Hours of work: Full-time (37.5 hrs/wk) Flexible Work Role: Remote Annual salary: $ 52,700.00 - 57,800.00 ** Position Highlights** Provides administrative and technical support relating to the management, organization and maintenance of records and information. Provides services including: researching technical material, developing documentation for non-technical user support, maintenance, planning and consultative advice and guidance to SharePoint site owners regarding their site needs and supports management teams as required. ** What you'll do** - Responsible for maintaining information in accordance with business requirements ensuring Freedom of Information Act (FOI) and International Standards Organization (ISO) compliance is met. - Under the direction of a manager or project team, performs a variety of research and documentation duties such as: developing a basic knowledge of issues related to a designated project; researching and identifying potential sources of information; and gathering and preparing background information. - Analyzes, assesses and verifies information for accuracy; issues classification numbers and maintains current version of classification systems. Monitors filing activity to ensure information is correctly indexed and filed; applies retention and scheduling information to records. Guides staff with correspondence distribution. - Assesses customers' information management needs are met through the document and records management practices. - Provides staff with guidance and ensures information management practices are followed. Identifies, plans and conducts training sessions to staff on the use of the electronic document management system, paper information systems and utilization; provides one-on-one coaching/training as required. - Oversees central repositories ensuring information signed out is returned, including conducting regular quality checks and audits. - Researches, creates and maintains electronic records system information, including scanning and optical character recognition. Maintains the electronic document management system. - Supports the collection, organization tracking and retrieval and image management of automated and non-automated documents. - Acts as the "first-line" gatekeeper of electronic documents and records. Verifies information transitioned as a formal record is correct and in accordance with corporate guidelines. - Provides guidance to staff regarding preparation of records for off-site transfer; reviews records storage lists for accuracy; arranges for the transfer of physical information to an off-site records facility. - Provides technical guidance and assistance to staff to enable them to maintain their SharePoint sites; presents formal and informal training and demonstrations; and recommends various methods to improve site quality and effectiveness.- - Performs a variety of SharePoint site maintenance duties such as: writing, editing, updating, formatting and creates new - and/or revising existing site pages and features.- Maintains currency with new or emerging internet/intranet information and technology.- - Performs duties of a minor nature related to the above duties that do not affect the rating of the job.** What you bring** - High School graduation. - One (1) year of relevant work experience in an administrative role. - Experience working or completed courses in records management is an asset. - Experience with internet/intranet operation and providing customer service in a large complex organization is preferred. ** What we offer** - A comprehensive benefits package - A minimum of 15 paid vacation days - A lifetime pension - Flexible work model, depending on your role type - Training and development courses Location: Burnaby, BC, Canada V3N 4X8 ** What else you should know** - This role is for a 1 year FTT position. document based on the instructions provided. - Works in a normal office environment. - Occasional travel to BC Hydro facilities. - May work in warehouses and other storage areas that may be dusty or moldy. - Regular lifting of moderate (up to 40lbs) weights (such as archiving boxes). any delays. ** Date Posted**:2025-11-03 **Closing Date**:2025-11-10 For internal use 52280222