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Accounts Payable Coordinator
3 weeks ago
**Duties and Responsibilities**:
Accounts Payable Duties
- Oversee and maintain the accrual system for purchase orders.
- Process and balance invoices with purchase orders, expense claims, release and balance cheques, and process batch reports and purchase journals.
- Review and process employee expense claims and upload expense batches to the accounting system.
- Administer invoice payments in both Canadian and US dollars.
- Prepare weekly EFT for dual authorization and once authorized, prepare EFT file to be uploaded to online banking.
- Print and verify cheques.
- Maintain accounts payable journals, subledgers, registers and void cheques file and update the accounts payable system.
- Prepare adjustments as required to ensure ledgers are accurate and current.
- Respond to accounts payable inquiries.
- Identify cost recovery items, prepaid expenses, and capital assets, and notify the Finance Supervisor to initiate invoicing processor prepare reclass entries.
Other Activities
- Act as a back-up for Accounts Payable Coordinator (Pooled Income Funds) and the Inventory Coordinator during their absence.
- Assist with requests for analysis of information, annual audit and other ad-hoc assignments.
- Responsible for general filing of invoices and other relevant accounts payable information.
**Qualifications/Skills**:
General Knowledge
- Understanding of general accounting principles.
- Requires specific knowledge of standardized work methods, tools, processes and approaches related to accounts payable.
- Ability to read and understand financial documents.
- Writing skills are required to prepare reports, record information and communicate with other staff with respect to accounts payable issues.
- Ability to perform basic mathematical calculations.
**Education and Experience**:
- Minimum: 1 year post-secondary training in accounting, or an equivalent combination of education and experience.
- 1 - 3 years experience in an accounts payable role with similar responsibilities.
**Working Conditions**:
- A standard workweek schedule working in a fast-paced environment with tight deadlines.
- Frequent interactions with vendors and stakeholders.
- Position requires prolonged periods of sitting, use of a computer, and close attention to detail.
- Position involves access to sensitive information, requiring discretion and confidentiality.
**About Egg Farmers of Canada**
Now in its sixth decade as one of Canada’s leading agriculture organizations, EFC manages the national egg supply and promotes egg consumption while representing the interests of over 1,200 regulated egg farmers and farm families from coast to coast. The organization has been recognized as one of the National Capital Region’s Top employers for thirteen consecutive years. EFC holds the title of one of Canada’s Most Admired Corporate Cultures by Waterstone Human Capital and is part of Canada’s Most Admired Corporate Cultures Hall of Fame. Visit eggfarmers.ca for more information.
