Executive Coordinator and Board Liaison

7 days ago

Ottawa, Canada NAFC Full time

**Job Overview**

As an executive coordinator and board liaison at NAFC, under the direction of the CEO, you will act as the administrative point of contact, and provide personalized administrative support in a well-organized and timely manner to the CEO, senior director and board members.

**Key Responsibilities**
- Act as the point of contact between the executives and internal/external clients;
- Undertake the tasks of receiving calls, taking messages and routing correspondence;
- Handle requests and queries appropriately;
- Maintain calendars, arrange meetings and appointments, and provide reminders;
- Make travel arrangements;
- Develop minutes and keep a record of action items;
- Draft letters, reports, presentations and briefs;
- Develop and carry out an efficient documentation and filing system.

**_Note:_**_ This job description is not designed to cover or comprehensively list activities, duties, or tasks. Instead, responsibilities may change, or new ones may be assigned, as required, that contribute to the overall success of NAFC._

**Qualifications**
- Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or other secretarial position;
- Complete comprehension of office management systems and procedures;
- Excellent knowledge of MS Office;
- Being able to work in both official languages is an asset. Fluency in an Indigenous language is also an asset;
- Exemplary planning and time management skills;
- Ability to multitask and prioritize daily workload;
- High-level verbal and written communications skills;
- Discretion and confidentiality;
- Degree in business administration or a relative field; additional qualification as a personal assistant would be considered an advantage.

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